Rental Coordinator
Mobile Air & Power Rentals
Manages daily contract administration, invoicing, and customer relationships for rentals.
27 days ago ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Brooklyn Center, MN
Field
Company Size
500 Employees
Service Specialisms
Mobile Power Solutions
Air Conditioning Services
Temporary Heating
Emergency Power Supply
Equipment Rentals
Power Generation
HVAC Systems
Event Services
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
erp reporting
infor reporting
contract management
invoice verification
purchase orders
customer relationships
- Coordinates with Sales and Operations on a regular scheduled basis to review open contracts and their status and discuss any relevant issues
- Utilizes ERP system reporting to ensure the management of contracts and invoicing is performed efficiently and accurately
- Provides customers accurate reporting and documentation on behalf of Mobile Air and the customer for billing purposes
- Verify with the customer via email or phone, that invoice has been received by the proper party or invoice has been uploaded to any customer portal that is required
- Responsible for day-to-day contract management to ensure contracts are being entered timely, accurately, and with proper documentation, ensures customer invoices are being issued in the same manner
- Use Infor reporting to monitor never bills and extensions
- Manages customer relationships including compliance and timely issuance of credits due to and from Mobile Air
- Manages purchase order requests and documentation associated with all subcontractor requirements for re-rent, labor and freight
What you bring
ms office
communication
3-5 years
associate degree
project accounting
multi‑tasking
- Must possess excellent communication skills via phone, email, and in person, will be working with customers, Sales, Operations, Technicians, Finance and other outside parties
- Three to five years of relevant work experience is preferred
- Ability to work additional hours as needed during peak season
- Must have proficient computer skills and experience with MS Office Suite or related software, including Word, Excel, Outlook, and SharePoint
- Experience and/or basic project accounting and financial principles is desired
- Must possess the ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence
- Associate degree preferred, high school diploma or equivalent required
- Life Insurance
- 401k with company match
- Paid time off (vacation, sick, holidays)
- Employee discount programs
- Career development
- Health, Vision, and Dental Insurance
- Quarterly bonus!
- Competitive hourly pay
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Interview process
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Company
Overview
Founded in the early 2000s
Year Established
The company was started in the early 2000s.
- Specializes in offering rental services for air conditioning, heating, power generation, and compressed air equipment.
- Serves sectors such as energy, infrastructure, industrial, and utilities.
- Typical projects include emergency power generation for large-scale events and temporary HVAC solutions for construction sites.
- Known for scalable solutions tailored to both short-term and long-term needs.
- Built a reputation for reliability, working with clients globally to ensure smooth operations in challenging environments.
- Safety is a top priority in everything we do.
- Commitment to excellence in service delivery.
- Innovation and continuous improvement.
- Customer-focused solutions.
- Teamwork and collaboration.
2050 Net Zero
Environmental Commitment
The company has set a target to achieve net-zero emissions by the year 2050.
- Reducing environmental impact by providing energy-efficient products and services.
- Supporting sustainable practices in all operations for a cleaner, greener future.
- Regularly reviewing and implementing technologies that improve fuel efficiency and reduce emissions.
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