Executive Assistant

Overview

Provides executive admin support to CEO & team, handling calendars, travel and communications.

Key Responsibilities

• calendar management
• travel coordination
• data analysis
• document drafting
• stakeholder liaison
• meeting minutes

Tasks

-Attend and facilitate training development meetings, including the monthly Leadership Training meetings. -Assist with general office management tasks, including ordering supplies. -Coordinate and manage complex calendars for the executive team, including scheduling and prioritizing appointments, meetings, and events. -Coordinate and support executive-level meetings, conferences, and events. -Handle sensitive and confidential information with the utmost discretion and professionalism. -Arrange and manage travel itineraries, including transportation, and accommodations. -Conduct research, analyze data, and prepare reports to support strategic decision-making and operational initiatives. -Develop and maintain effective relationships with internal and external stakeholders. -Draft and edit correspondence, reports, presentations, and other documents as required. -Liaise with senior executives, clients, and other key individuals to facilitate smooth communication and collaboration -Anticipate conflicts and proactively resolve scheduling issues to optimize time management. -Take meeting minutes, track action items, and follow up on assigned tasks to ensure timely completion. -Assist and co-create marketing events, sponsorships, and other Public Relations events. -Prepare meeting materials, agendas, and presentations. -Undertake special projects and assignments assigned by the executive team. -Prepare detailed travel agendas and provide necessary documents and information to executives for seamless travel experiences. -Screen and prioritize incoming communications, emails, and phone calls, and respond on behalf of the executives when appropriate. -Maintain organized filing systems and document repositories to ensure efficient retrieval of information. -Attend and participate in Public Relations meetings to plan office events and other company sponsored events. -Serve as a primary point of contact for internal and external stakeholders, including staff, clients, and partners. -Control meeting minutes.

Requirements

• microsoft office
• bachelor's degree
• executive assistant
• 2-5 years
• us authorized
• problem solving

What You Bring

-Excellent organizational and time management skills, with the ability to prioritize tasks and work under pressure. -Must be authorized to work in the United States -Ability to pass pre-employment drug/alcohol screening. -Ability to pass background screening. -Bachelor's degree in business administration or a related field (preferred). -Flexibility and adaptability to changing priorities and deadlines. -Discretion and professionalism in handling confidential information. -At least two to five years in office/clerical experience. -Proactive and resourceful problem-solving abilities. -Strong verbal and written communication skills, including exceptional grammar and attention to detail. Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaborative platforms. -Proven experience as an executive assistant or similar role, supporting senior executives or high-level management. -Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

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Sector Specialisms

Security Clearance

-must pass pre-employment drug/alcohol screening -must pass background screening