Executive Assistant

Description

• Attend and facilitate training development meetings, including the monthly Leadership Training meetings.
• Assist with general office management tasks, including ordering supplies.
• Coordinate and manage complex calendars for the executive team, including scheduling and prioritizing appointments, meetings, and events.
• Coordinate and support executive-level meetings, conferences, and events.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Arrange and manage travel itineraries, including transportation, and accommodations.
• Conduct research, analyze data, and prepare reports to support strategic decision-making and operational initiatives.
• Develop and maintain effective relationships with internal and external stakeholders.
• Draft and edit correspondence, reports, presentations, and other documents as required.
• Liaise with senior executives, clients, and other key individuals to facilitate smooth communication and collaboration
• Anticipate conflicts and proactively resolve scheduling issues to optimize time management.
• Take meeting minutes, track action items, and follow up on assigned tasks to ensure timely completion.
• Assist and co-create marketing events, sponsorships, and other Public Relations events.
• Prepare meeting materials, agendas, and presentations.
• Undertake special projects and assignments assigned by the executive team.
• Prepare detailed travel agendas and provide necessary documents and information to executives for seamless travel experiences.
• Screen and prioritize incoming communications, emails, and phone calls, and respond on behalf of the executives when appropriate.
• Maintain organized filing systems and document repositories to ensure efficient retrieval of information.
• Attend and participate in Public Relations meetings to plan office events and other company sponsored events.
• Serve as a primary point of contact for internal and external stakeholders, including staff, clients, and partners.
• Control meeting minutes.

Requirements

• Excellent organizational and time management skills, with the ability to prioritize tasks and work under pressure.
• Must be authorized to work in the United States
• Ability to pass pre-employment drug/alcohol screening.
• Ability to pass background screening.
• Bachelor's degree in business administration or a related field (preferred).
• Flexibility and adaptability to changing priorities and deadlines.
• Discretion and professionalism in handling confidential information.
• At least two to five years in office/clerical experience.
• Proactive and resourceful problem-solving abilities.
• Strong verbal and written communication skills, including exceptional grammar and attention to detail. Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaborative platforms.
• Proven experience as an executive assistant or similar role, supporting senior executives or high-level management.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance