Document Controls Specialist

Description

• Establish and maintain files; receive, index and scan documents. Types of project documents include correspondence, field memos, submittals, pay requests, drawing log, safety notices, RFIs, and photos.
• The control, scanning, indexing, linking, electronic filing and distribution of documents in Procore or other Project Management Tool. This includes internal and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
• Assist the Project Managers and the Project Team in all matters relative to project documents and the control and distribution of documents.
• Prepare transmittals, distribute documents, and retrieve documents.
• Process project documents and maintain document control files in accordance with project document control procedures. Document Control Support encompasses both electronic and hard copy distribution and filing.

Requirements

• Experience with public agencies contract administration is preferred.
• Minimum of 3 years full time experience in project management, design, construction, operations, administration, architectural electrical or mechanical plumbing or related field;
• Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
• Microsoft Office Suite of software is required. Expertise in Excel required. Experience with Bluebeam/Adobe Acrobat is required.
• Experience with large-scale Document Control Software is preferred, Procore is highly desirable.
• Demonstrated experience with routine Document Control hardware and software, such as scanners.
• Must be detail oriented and highly organized.
• Shall have Bachelor's Degree in Construction Management, Engineering or a related field.
• Effective oral and written communication skills.
• Previous experience managing a Document Control effort for a large-scale construction project preferred.
• Previous experience in a construction environment is highly desirable, with an understanding of the construction process and coordination of various entities in the industry.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance