Description

The Executive Assistant will provide high‑level support to the President/CEO, covering administrative, operations, sales, marketing, and the continued development of external relationships.

• Provide telephone coverage, photocopying, mail handling, and maintain office supplies.
• Screen and direct executive calls professionally and discreetly.
• Act as point of contact among executives, employees, clients, and external partners.
• Manage executives' calendars and schedule meetings.
• Arrange travel accommodations and prepare itineraries.
• Take meeting minutes and organize memos and correspondence.
• Maintain filing system and database management.
• Format internal and external communications such as memos, emails, presentations, and reports.
• Plan and coordinate events including lunch‑and‑learns, picnics, golf tournaments, and holiday parties.
• Prepare and track daily expenses and generate executive reports.
• Assist with front‑desk coverage and personal tasks for owners.
• Prepare and submit subcontractor prequalification packages and renew business licenses.
• Manage inventory of business cards, letterhead, office supplies, and marketing materials.
• Create and organize the project photo library.
• Handle tradeshow registrations, marketing literature, and award submissions.
• Support marketing by maintaining collateral, direct mail, press releases, and proposals.
• Coordinate business networking events and attend board meetings, taking minutes and preparing correspondence.

Requirements

Education and Experience: a high school diploma or GED is required; a business school or associate’s degree is strongly preferred; and at least five years of related executive‑assistant experience are needed.

Key qualifications include maintaining discretion and confidentiality, demonstrating reliability, strong verbal and written communication, proficiency with the Microsoft Office Suite, excellent organizational and time‑management skills, the ability to manage multiple calendars, work independently in a fast‑paced environment, and uphold a professional appearance and demeanor.

Benefits

Comprehensive Energy Services Inc. provides equal employment opportunities to all qualified individuals without regard to protected characteristics.

Training + Development

Interview process

Visa Sponsorship

Security clearance