Administrative Assistant, Property Management

Description

This position provides administrative support to the Property Management Department. The main function is to support his/her supervisors and the Department, which ultimately helps the company, as a whole, fulfill its goals.

• Assist Property Accountants as directed by their supervisor with tenant accounting issues
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
• Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
• Coordinate the transfer of utility accounts to and from Landlord’s name. Provide utility information to Construction Dept as needed.
• Assist tenants in a courteous, professional and timely manner
• Assist Property Manager as necessary with preparation of annual operating budget
• Prepare forms for specialty leasing deals, open, close and possession notices
• Collect updated tenant information as necessary and distribute appropriately
• Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
• Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
• Assist in all general administrative duties and other duties as required

Requirements

• 3-5 years office experience in an administrative support position
• Work independently and within a team on special, nonrecurring and ongoing projects
• Reliable, on-time attendance
• Strong attention to detail and personal initiative
• Ability to create, manipulate and maintain databases
• High school degree or equivalent
• Skilled in verbal & written communication, customer service, time management, and decision-making
• Ability to organize and manage multiple projects
• Real estate knowledge preferred
• Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder
• Ability to produce error-free work and to adapt quickly to new work assignments and situations
• Team player and works well and professionally with all levels of the organization and external contacts

Benefits

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

The base salary range for this position has been established as $50,000-$55,000 PLUS participation in our annual cash bonus plan. This salary range represents the Company’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Training + Development

Interview process

Visa Sponsorship

Security clearance