Personal Assistant

Overview

Provide executive admin support to GM and leadership in warehouse & logistics.

Key Responsibilities

• meeting coordination
• diary management
• travel arrangement
• report preparation
• board reporting
• admin support

Tasks

-Schedule, set-up and support meetings to facilitate the effective management of their agenda -Establish and maintain leave schedule of the Warehouse, Facilities and Logistics Division. -Manage the General Manager’s and leadership team’s diary appointments, records and correspondence. -Provide pre-reads in advance, assisting in meeting set-up and ensuring adequate travel time in between appointments. Coordinate Travel arrangements as required. -Support annual Business Plan process by gathering, collating and putting in template the initial documents for the plan. -Provide general and Adhoc Admin and support to the teams including, but not limited to, management of the PR / PO and invoicing process, booking of travel, management of stationary etc. -Assess and prioritise requests to facilitate the optimal use of the leader’s time. -Collate and edit the Warehouse & Logistics portion of the WesTrac Board report or Board Papers, ensuring grammar / spell check is completed and correct format and templates utilised. -Prepare reports, presentations and documents. Collate reports and create PowerPoint presentations within area of assigned activity. -Take minutes and distribute for actioning.

Requirements

• initiative
• interpersonal
• detail-oriented
• executive support
• communication
• expense management

What You Bring

-Demonstrated ability to exercise initiative, discretion, sound judgement, high level of professionalism and confidentiality always. -Robust interpersonal skills to build and maintain relationships with all internal and external stakeholders. -Ability to prioritise and forward plan, with a high degree of attention to detail. -Significant proven experience working in corporate or a business environment, along with executive administrative support at a senior level within a medium to large corporate environment. -Demonstrated ability to work well with others and influence to reach optimal outcomes. -Outstanding written and verbal communication skills -Experience with expense management and approvals.

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Benefits

-Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown. -Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family. -Have flexible availability with regards to hours of work, depending on daily business requirements -Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity. -Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.

About Westrac Cat

-Grew from a single WA dealership into a multi‑state Cat heavy equipment powerhouse. -Operates 31 branches across WA, NSW, and ACT as a flagship of Seven Group Holdings. -Serves major mining clients like BHP and Rio Tinto, supplying and maintaining heavy equipment. -Launched a Technology Experience Centre in NSW featuring remote‑operator stations and Cat’s MineStar systems. -Provides whole‑of‑life support including parts, servicing, operator training, and FitFleet monitoring. -Engages in projects ranging from mine sites to infrastructure development, leveraging expertise in heavy‑haul and fleet solutions.

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