Part-Time Accounts and Office Administrator - NM46477

Description

• Process staff expense claims and reimbursements.
• Assist with quarter-end tasks and financial reporting.
• Prepare and issue multi-currency client invoices and maintain billing schedules.
• Manage onboarding for new starters and set up employees across payroll, internal systems, and HR platforms.
• Monitor and manage accounts receivable, including follow-ups on overdue payments and credit control.
• Provide administrative support to the wider team, including diary management, meeting arrangements, travel bookings, and general admin.
• Maintain ledgers, journal postings, and accruals.
• Liaise with suppliers and service providers.
• Enter and process supplier invoices with accuracy.
• Ensure smooth day-to-day office operations and handle ad hoc administrative duties as needed.
• Coordinate with external accountants on month-end and year-end requirements, including payroll.
• Reconcile bank accounts, credit cards, and oversee accounts payable.

Requirements

Our client is looking for an accomplished Accounts & Office Administrator to join their team on a permanent part-time basis. This position is central to the smooth running of both the finance function and day-to-day office operations. While the role leans strongly toward accounting and financial tasks, it also includes a variety of administrative responsibilities that support the wider business.

If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.

• Strong multitasking skills and exceptional attention to detail
• Skilled in QuickBooks
• Proven experience in finance and office administration
• Excellent communication skills with confidence liaising with external stakeholders
• Background in invoice processing, billing, and credit control
• Accounting technician qualification or similar strongly preferred

Benefits

• Salary: €40,000 DOE (pro rata)
• Convenient South Dublin location with excellent transport links
• On-site parking
• Permanent part-time role (3 days per week)

Training + Development

Interview process

Visa Sponsorship

Security clearance