Office Coordinator

Description

• Help organize corporate and social activities or events throughout the year.
• Coordinate meeting rooms for executive or management meetings, including organizing catering services.
• When necessary, assist the IT and facilities coordinator with managing office and kitchen supply inventory, placing orders as needed, and coordinating office maintenance services (repairs, cleaning, etc.).
• Ensure the proper organization of meeting rooms (reservations, preparation, equipment layout, etc.).
• Ensure the cleanliness and general order of common workspaces, including ensuring that the kitchen is clean and that dishes are not left lying around.
• Manage visitor access control, ensuring security and compliance with internal procedures during reception.
• Coordinating team meetings.
• Provide a warm and professional welcome to guests and visitors, including managing their arrival, registration, orientation within the premises, and coordination with the relevant individuals or teams.
• Actively participate in the occupational health and safety committee, representing the office and relaying employee concerns, identifying potential risks, and contributing to the implementation of corrective actions.
• Manage incoming and outgoing mail, including greeting delivery personnel and distributing packages.

Requirements

• Ability to multitask and work independently.
• Organizational skills and attention to detail.
• Initiative and ability to exercise discretion.
• Minimum 3 to 5 years of experience in a receptionist, administrative support, or other similar role. Proficiency in office tools, including Microsoft Office Suite.
• Excellent customer service skills.
• Vocational or college diploma in secretarial studies, office automation, administration, or any other related field.
• Excellent written and verbal communication skills in French and English.

Benefits

• Vacations based on experience, available upon hiring.
• A retirement plan and savings options (RRSP and TFSA).
• Flex-Alto account of $500 to encourage a healthier approach and a more sustainable mode of transportation.
• Access to wellness and health accounts to support your lifestyle.
• An incentive compensation program.
• Basic paid group insurance for you and your family: medical, dental, life, disability, etc.
• Flexible hybrid work mode.

Training + Development

Interview process

Visa Sponsorship

Security clearance