Community Recertification Specialist

Description

The Community Recertification Specialist reports to the Community Area Manager and Senior Community Manager and is responsible for overseeing tenant recertification and initial certifications in line with federal, state, and local regulations. The specialist reviews, approves, and submits responses to external agencies and lender reviews, works with assigned properties under guidance of management, and collaborates with integrity team members to ensure regulatory compliance.

The role involves monitoring and reviewing tenant files, tracking compliance data, providing guidance, and implementing best practices to prevent and resolve non‑compliance issues. It supports onsite staff and ownership entities in developing and sustaining effective compliance systems.

• Review and approve all Initial Certifications.
• Review and approve all Re-Certifications/Renewals.
• Conduct random reviews of Resident Files at the site for order and completeness.
• Guide Community Management Staff on compliance-related issues as needed.
• Review and submit monthly, quarterly, and annual reports prepared by Community Management Staff.
• Review and submit all audit/review responses prepared by Community Management Staff.
• Assist with the development and facilitation of internal compliance forms, policies, procedures, and training.
• Ensure compliance with affordable housing programs, including LIHTC, Section 8, Home, TCAP, NSP, 1602 Exchange, Bond, and Public Housing Authority Program.
• Monitor and audit tenant files to confirm adherence to regulatory requirements.
• Review and approve all Move-Ins, Unit Transfer, Annual and Interim Certifications to verify compliance within required timelines.
• Ensure timely submission of compliance-related documents, including 50058’s, MTW’s, 50059’s, and TIC’s.
• Monitor deadlines for annual recertifications and other compliance-related reporting.
• Generate and review monthly EIV reports, ensuring onsite staff completes required compliance monitoring.
• Assist with preparing responses and gathering supporting documentation for Management and Occupancy Reviews (MOR) and other audits.
• Conduct ongoing audits of tenant files, ensuring accuracy, completeness, and compliance with program requirements.
• Provide corrective action recommendations to Community Managers and the Community Leasing Specialist team for any identified compliance issues.
• Maintain and update compliance records in Onesite and applicable state agency systems.
• Ensure that all required paperwork for Initial Qualifications, Syndicator Reviews, Lender Reviews, Move-ins, Recertifications, and Internal Transfers aligns with Federal, State, and Local regulatory standards.
• Act as a compliance resource for Community Managers, ensuring they understand program requirements and deadlines.
• Conduct monthly site visits to review file compliance and perform sample audits of Move-Ins, Annual, and Interim Certifications.
• Provide ongoing support and guidance to onsite teams to enhance their compliance knowledge and effectiveness.
• Foster teamwork and collaboration between Community management staff and compliance leadership.
• Track and monitor compliance data using spreadsheets, ensuring accurate and up-to-date reporting.
• Generate and analyze compliance reports to track portfolio status and compliance trends.
• Submit timely and accurate compliance reports to regulatory agencies and internal stakeholders.
• Maintain compliance records in both OneSite and online state agency systems.
• Maintain confidentiality and integrity in handling compliance-related matters.
• Ensure all activities comply with company policies and local, state, and federal laws and regulations.

Requirements

• College Degree preferred with experience in the affordable housing industry or at least 2 years of work experience in the affordable housing industry.
• Currently hold an HCCP and other nationally recognized Tax Credit Certification or equivalent certification preferred.
• Excellent written and verbal skills and advanced math skills are required.
• Proficiency with Microsoft Office.
• Proficiency in either OneSite or Yardi is preferred.
• Must have the ability to multi-task.
• Some overnight travel is required.
• Adapt to changing regulations, organizational structures, and work priorities to ensure continued compliance.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance