Projects Coordinator - North West

Description

• Maintain project management systems and other management information systems on behalf of the Project Managers and ensure forecasts, milestones etc. are accurate and consistent with operating guidelines.
• Ensure that project files (paper and electronic) are set up and maintained for all projects and works instructions on the SharePoint/Project Database.
• Provide accurate financial support including liaising with appointed QS, raising or validating applications for payment, issuing valuation certification, carrying out invoicing and overall finance tracking and management on all projects.
• Raising and issuing of Purchase Orders and ensuring the associated PO and payments process is followed in accordance with the contracted financial procedure, involving procurement, legal and Finance as appropriate.
• Comply with Company Policies, Management Plans and Procedures.
• Fulfil Health & Safety responsibilities by adherence to the requirements of the Companies Health & Safety Policy and Health & Safety Management Plans.
• Resolve subcontractor payment queries on internal SAP / COUPA systems and process invoices as required. Liase with Finance department as required.
• Assist Procurement and Project Managers with contracts for sign-off, including liaison with other internal specialists as directed.
• Always ensure that when required customer contact is of highest quality and reinforcing company standing as high quality service deliverer.
• Generate client quotes where applicable and ensure all Quote and Contract related paperwork is available and reviewed for discrepancies and relevant contract trackers updated.
• Ensure all Projects payments are applied for and invoiced to the client in a timely manner including liaison with Commercial team and chasing of client approvals. Track and manage debt and cashflow positions.
• Provide an effective support service to Project Managers as required, to deliver their projects and programmes.

Requirements

• Experience in delivering high quality administrative and/or project co-ordination services within an FM/construction, consultancy, project management and/or contracting environment in a well organised, disciplined and controlled fashion.
• Financially aware and commercial awareness.
• Experience of SAP, COUPA and Maximo is desirable
• Experience with tracking financial progress on projects and dealing with supplier/contractor payments and client invoicing.
• Developed knowledge of Microsoft packages and Sharepoint

Benefits

• Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
• 24 days annual leave (+ public holidays)
• Employee discount shopping schemes on major brands and retailers
• 24/7 Employee Assistance Program and access to mental wellbeing app
• Attractive Employee Referral Rewards Scheme
• Cycle to work scheme
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Holiday purchase scheme
• Life Cover equivalent to 1.5 times annual salary
• 2 corporate social responsibility days per year
• Gym membership discounts

Training + Development

Interview process

Visa Sponsorship

Security clearance