Senior Portfolio Administration Coordinator at Cushman & Wakefield in Cincinnati, OH | USD24-28 | Kablio

Role

Description

data audits

document management

rent collection

lease review

cam audits

relationship management

Request and process certificates of insurance as required by the lease document
Establish task priorities and create schedules for portfolio objectives.
Review, abstract and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems, as required
Stay up to date on the latest industry standards and trends
Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations
Ensure proper document management measures are followed for all leased, owned and other associated documents. Maintain file retrieval/storage, scan documents, and open/distribute mail
Communicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiries
Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely manner
Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms
Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies
Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements
Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct

Requirements

project management

multi‑tasking

fast‑paced

judgment

logical thinking

client relations

Able to manage multiple projects/priorities in a fast-paced environment
Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 1917

Year of establishment

The company was established in 1917, marking over a century of operation in the commercial real-estate services sector.

$9.5B in Revenue

Annual revenue generated in 2023

In 2023, the company generated over $9.5 billion in revenue, reflecting its significant presence in the global market.

$191B in Deals

Total transaction volume in 2023

The company facilitated over $191 billion in deals in 2023, showcasing its substantial influence in the real-estate market.

4.3B sq ft Managed

Global commercial space managed

The company manages over 4.3 billion square feet of commercial space worldwide, highlighting its extensive portfolio.

With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight.
Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management.
The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare.
A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.

Culture + Values

Driven – We celebrate determination. Our intrinsic motivation, proactiveness, and service attitude outperform expectations for our colleagues, clients, and communities.
Resilient – We tackle challenges with grit. We navigate uncertainty with courage and adapt to deliver impactful outcomes.
Inclusive – We value curiosity and collaboration. We seek out different perspectives, listen actively and turn feedback into solutions.
Visionary – We foster forward thinking. Our continuous quest for improvement is guided by our desire to design a better future for our colleagues, clients and communities.
Entrepreneurial – We act like owners. We are resourceful, creative, and agile, and we balance competing needs to create impactful solutions for the real estate industry.

Environment + Sustainability

43% Drop

Emissions Reduction

Achieved a significant reduction in total Scope 1 & 2 emissions since 2019.

68% Reduction

Office Emissions Efficiency

Improved energy efficiency in offices, reducing emissions per thousand sq ft since 2019.

50% Target

GHG Emission Reduction

Committed to reducing absolute Scope 1 and 2 market-based GHG emissions by 2030.

100% Renewable

Corporate Electricity

Aiming to source all electricity for corporate offices from renewable sources by 2030.

Science-based targets approved by SBTi to reach net zero emissions across the entire value chain by 2050.
Partnering with clients to set science-based targets by 2025.
52% reduction in entire value chain emissions since 2019.
Electrify vehicle fleet globally by 2035.
Waste reduction and recycling programs implemented globally by end-2024.
Single-use plastics eliminated from offices by end-2025.

Inclusion & Diversity

1,400 Veterans Hired

Military & Veteran Program

The program has successfully integrated over 1,400 veterans into the workforce as part of its commitment to supporting military talent.

1,400+ Veterans

Veteran Employment Initiative

Over 1,400 veterans have been hired through the company's dedicated Military & Veteran Program, reflecting its strong commitment to military talent.

Nine Employee Resource Groups active (e.g., Women’s Integrated Network, LGBTQ+ Integrated Network, Veterans, Parents & Caregivers Together).
Employee Resource Groups contribute to measurable inclusion via professional development, community engagement, recruitment and cultural observances.
Aiming to elevate women's representation—no specific percentage disclosed.

Articles

Careers at Cushman & Wakefield

Our Services

Global Real Estate Market Trends

Role

Description

data audits

document management

rent collection

lease review

cam audits

relationship management

Request and process certificates of insurance as required by the lease document
Establish task priorities and create schedules for portfolio objectives.
Review, abstract and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems, as required
Stay up to date on the latest industry standards and trends
Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations
Ensure proper document management measures are followed for all leased, owned and other associated documents. Maintain file retrieval/storage, scan documents, and open/distribute mail
Communicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiries
Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely manner
Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms
Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies
Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements
Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct

Requirements

project management

multi‑tasking

fast‑paced

judgment

logical thinking

client relations

Able to manage multiple projects/priorities in a fast-paced environment
Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 1917

Year of establishment

The company was established in 1917, marking over a century of operation in the commercial real-estate services sector.

$9.5B in Revenue

Annual revenue generated in 2023

In 2023, the company generated over $9.5 billion in revenue, reflecting its significant presence in the global market.

$191B in Deals

Total transaction volume in 2023

The company facilitated over $191 billion in deals in 2023, showcasing its substantial influence in the real-estate market.

4.3B sq ft Managed

Global commercial space managed

The company manages over 4.3 billion square feet of commercial space worldwide, highlighting its extensive portfolio.

With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight.
Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management.
The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare.
A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.

Culture + Values

Driven – We celebrate determination. Our intrinsic motivation, proactiveness, and service attitude outperform expectations for our colleagues, clients, and communities.
Resilient – We tackle challenges with grit. We navigate uncertainty with courage and adapt to deliver impactful outcomes.
Inclusive – We value curiosity and collaboration. We seek out different perspectives, listen actively and turn feedback into solutions.
Visionary – We foster forward thinking. Our continuous quest for improvement is guided by our desire to design a better future for our colleagues, clients and communities.
Entrepreneurial – We act like owners. We are resourceful, creative, and agile, and we balance competing needs to create impactful solutions for the real estate industry.

Environment + Sustainability

43% Drop

Emissions Reduction

Achieved a significant reduction in total Scope 1 & 2 emissions since 2019.

68% Reduction

Office Emissions Efficiency

Improved energy efficiency in offices, reducing emissions per thousand sq ft since 2019.

50% Target

GHG Emission Reduction

Committed to reducing absolute Scope 1 and 2 market-based GHG emissions by 2030.

100% Renewable

Corporate Electricity

Aiming to source all electricity for corporate offices from renewable sources by 2030.

Science-based targets approved by SBTi to reach net zero emissions across the entire value chain by 2050.
Partnering with clients to set science-based targets by 2025.
52% reduction in entire value chain emissions since 2019.
Electrify vehicle fleet globally by 2035.
Waste reduction and recycling programs implemented globally by end-2024.
Single-use plastics eliminated from offices by end-2025.

Inclusion & Diversity

1,400 Veterans Hired

Military & Veteran Program

The program has successfully integrated over 1,400 veterans into the workforce as part of its commitment to supporting military talent.

1,400+ Veterans

Veteran Employment Initiative

Over 1,400 veterans have been hired through the company's dedicated Military & Veteran Program, reflecting its strong commitment to military talent.

Nine Employee Resource Groups active (e.g., Women’s Integrated Network, LGBTQ+ Integrated Network, Veterans, Parents & Caregivers Together).
Employee Resource Groups contribute to measurable inclusion via professional development, community engagement, recruitment and cultural observances.
Aiming to elevate women's representation—no specific percentage disclosed.

Articles

Careers at Cushman & Wakefield

Our Services

Global Real Estate Market Trends