Administrative Assistant

Description

Under general supervision, the Administrative Assistant handles the routine and daily work of the Property Management office. Our Administrative Assistant will interface with tenants, client and service providers to relieve the Property Manager of clerical work and minor administrative and business detail by performing the below duties.

• Maintain property and administrative files and assists in the preparation of: Third Party documents Service/Vendor Contracts Construction contracts and project documents General correspondence as directed
• May initiate rent collections correspondence with tenant.
• Maintain service contracts, tenant leases, and insurance certificates and monitors expiration dates in accordance with prescribed standards.
• Code and input invoices into accounting system and forwards original invoices to the Accounting department for payment on a regular basis.
• Maintain property, tenant, and vendor contact listings for Property Manager.
• Assist in the coordination of tenant newsletter, events and appreciation packages.
• Perform a variety of administrative tasks for property management office including phone support, drafting and distribution of correspondence, expense reporting, calendar maintenance and scheduling, coordination of meetings, filing, and copying.
• Upon receipt, review and process incoming system work orders and takes appropriate action in accordance with established policies and procedures.

Requirements

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

• Intermediate to advanced skills with Microsoft Office Suite required.
• Ability to respond to common inquiries or complaints from client, vendors, tenants and supervisors.
• Strong interpersonal and problem solving skills.
• 2+ years of office administration experience required.
• Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding.
• Ability to effectively present information to small or large groups.
• Associates Degree or higher preferred.
• Ability to write routine reports and correspondence.
• Basic analytical and mathematical skills required.
• Background in property management preferred.
• High School Diploma or General Education Degree (GED) required.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance