Accounts Receivable Specialist

Description

The Accounts Receivable Specialist plays a critical role in maintaining the company’s financial health by managing all aspects of customer billing and collections. This position is responsible for ensuring that invoices are accurately generated, payments are processed promptly, and accounts are reconciled regularly. The specialist works closely with customers to resolve any billing questions or disputes and partners with internal teams to improve processes that optimize cash flow and reduce outstanding receivables.

• Reconcile accounts receivable ledgers to ensure all payments are accounted for and properly posted
• Collaborate closely with the accounting and finance teams to support month-end and year-end closing processes
• Prepare regular reports on the status of accounts receivable, aging summaries, and cash receipts for management review
• Process incoming payments via various methods including checks, ACH, wire transfers, and credit card transactions
• Generate and send accurate invoices to customers based on contracts, purchase orders, and service agreements
• Monitor customer accounts to identify and follow up on overdue payments, applying appropriate collection strategies to minimize outstanding balances
• Support audits by providing documentation and explanations related to accounts receivable transactions and procedures
• Investigate and resolve billing discrepancies, disputed charges, and payment issues by coordinating with customers and internal departments such as sales and billing
• Assist in the implementation of improvements to the accounts receivable processes, including automation tools and workflow optimizations
• Maintain detailed and organized records of all accounts receivable activities, ensuring compliance with company policies and accounting standards

Requirements

• Ability to work independently and manage multiple priorities in a fast-paced environment
• At least 2 years of experience in accounts receivable, billing, or related finance roles
• Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office, especially Excel
• Strong attention to detail and accuracy in data entry and reconciliation
• Valid Driver's License is required
• Associate or Bachelor’s degree in Accounting, Finance, or related field preferred
• Basic understanding of accounting principles and financial reporting
• Strong problem-solving skills and the ability to investigate and resolve discrepancies.

Benefits

• All offers of employment are contingent upon a background check

Training + Development

Interview process

Visa Sponsorship

Security clearance