Construction Assistant Project Manager

Description

• Work with PA and Field Supervisor to ensure that billings are performed timely and accurately and within customer constraints
• Prepare the pre-job meeting agenda
• Negotiate early release of retention
• Help develop O & M’s to ensure a timely closeout
• Provide information and updates to the Marketing Department for pre-qualifications
• Work for billing amounts which have positive cash flow
• Do not allow overpayment of large purchase orders or subcontracts
• Accurately update percent complete reports
• Review and/or check updated job cost information
• Retainage – Work with PA to bill timely, collect (including partial release of retention when possible)
• Review log of changes at least monthly. Take necessary action
• Provide timely and accurate feedback to field leaders
• Walk the job, get discuss production forecasts with field leaders
• Coordinate/assign responsibilities for change proposals. Work with the Estimator, PA and field leaders for proposals, scope of work definitions and clarity
• For special cases and in coordination with the PA follow up on payment collections (be proactive where possible)
• Prepare for pre-qualification presentations
• Help provide information for current reports for manpower and who’s estimating what
• Understand the terms and conditions from our Purchase Orders
• Track labor by phases and accurately report labor on the Cost to Complete
• Anticipate & include materials and equipment in the billings which are on the job but not invoiced by the supplier at the time of billing
• Get change orders included if possible
• Initiate, direct, and review all large purchase orders, subcontracts, and sign, if authorized
• Performance Measurement – For all jobs over $100K use, complete the Cost to Complete form monthly and return to the feedback manager. The highest priority purpose is for positive field feedback and recognition Quantity measurements must also be used on all projects over $2,000,000
• Review Safety Violation Process
• Review tracking of large purchase orders from subcontracts
• Review all submittals
• Update estimated hours and costs monthly on the cost to complete report
• Conduct the pre job meeting
• Help Estimator and Project Admin obtain and assemble timely submittals
• In special cases and in coordination with PA, follow up for billing and payment
• Analyze the total change order amount verses the original contract amount
• Use RFI/DCVR log to track information requests from customers
• Review and Submit O & M’s
• Set Goals for the project
• Initiate the job site hazardous analysis
• Assure record drawings are complete, accurate, and submitted as early as possible
• Turn in accurate budget numbers for each phase on the Cost to Complete form
• Know and understand the term of the contract or period for performance
• Close or be involved in all bid closings
• NOTIFY company Superintendent, as soon as possible, of significant changes to you most recent manpower forecast
• Help ensure that correspondence is done timely, professionally, and accurately
• Know and understand how the “Contract Amendment/Change Order Process” is addressed in the contract
• Analyze how we are doing against estimate, use to predict manpower needs for job (The Cost to Complete Report addresses this measurement)
• Analyze the cost to complete report
• Review, approve, and sign all invoices against major purchase orders
• Know and understand the closeout requirements
• Phase projects with the estimator and field
• Set up job cost tracking report
• Evaluate manpower needs using the cost to complete, job cost tracking report, and the project schedule
• Determine the pricing for the job (i.e. fixed price, T & M, GMP, etc.)
• Provide input or participate in discussion as appropriate (esp. for processes)
• Invite all project team members to the pre-job meeting (Include Operations Manager, Operations Reporting Controls and Safety Professional)
• Review with PA rough draft or prepare final draft correspondence for normal activities
• Review the budget with the estimator
• Help PA obtain budgets for accounting
• Review and use the budget to create a schedule of values that generates a positive cash flow
• Write special correspondence as appropriate
• Attend the Monday morning weekly look-ahead meeting
• Develop and use appropriately a man loading project schedule
• Work with PA and Estimator to create a positive cash flow payment schedule
• Review minutes and distribute to attendees
• Review submittal log once a month and monitor submittal process - Help expedite or resubmit as appropriate
• Assure that retention is paid
• PM must make sure Foreman or Field Supervisor knows their responsibilities, preferably in writing
• Review proposals for proper pricing and presentation. Turn in change order pricing timely (based on contract time frame) and within customer constraints
• Determine which phases or areas have the highest labor component (highest risk area)
• Review aging reports and feedback

Requirements

• Read and understand the limits to the required scope of work (when a change order is required)
• A working knowledge of electrical construction at a level normally acquired through completion of a 5-year electrical apprentice program or a bachelor's degree in construction engineering management or related field; and
• Leadership experience in a field environment
• Requires travel: Minimal (up to 10%)
• Requires strong project management, analytical, and negotiation skills
• Construction management degree
• Excellent written and oral communication skills
• Background check, credit check, MVR, and drug screen may be required (will vary by position).
• Understand earned value
• PTO accrual of up to 120 hours in a full year (subject to plan terms thereafter)
• May be required to maintain a valid driver's license
• Timecards must be signed by the individual and the project managers
• Experience in the construction industry
• 2-3 years' experience in a Project Engineer or Assistant Project Manager position
• Communicate with the President or FOM any significant items or significant changes in the job (good or bad)
• Estimator/Project Supervisor experience
• Must have the ability to manage multiple priorities and meet deadlines
• Timecards need to be turned in accurately (with correct Job and Phase #) on Friday afternoons, but no later than Monday, 8 AM

Benefits

• Company paid term life insurance and AD&D coverage
• 7 company paid holidays
• Medical, dental, and vision insurance
• 401k retirement plan with employer match and company contribution.

Training + Development

Interview process

Visa Sponsorship

Security clearance