Recruiting Administrator

Description

• Manage the end-to-end recruitment process including job descriptions, sourcing, screening, interviewing, and onboarding
• Develop and update job descriptions and job specifications in collaboration with department leaders
• Maintain candidate profiles, status tracking, and recruiting data within Paycor Recruiting (or similar ATS)
• Act as a liaison with vendors related to vehicle management, fuel programs, and travel services
• Ensure compliance with company policies related to fleet usage and travel expenses
• Serve as the primary administrator for the North America travel management system (NAVAN)
• Lead recruiting strategy to ensure optimal hiring outcomes across multiple roles and departments
• Ensure systems are up to date with new-hire/termination information (Foederis, T-Sheets, etc)
• Support employee record maintenance and HR documentation as needed
• Prepare, analyze, and deliver recruiting metrics and monthly recruiting reports
• Promote the company’s reputation as an employer of choice
• Coordinate employee travel profiles, permissions, and support for bookings and travel-related issues
• Process new-hire documentation including background checks, drug screens, I-9s, and E-Verify
• Coordinate interview schedules, distribute calendars, and collect interview feedback
• Conduct virtual and/or in-person interviews and assess candidates’ skills, experience, and cultural fit
• Assist with HR projects including recruiting initiatives, process improvements, and special assignments
• Maintain accurate and up-to-date candidate records within the applicant tracking system (ATS)
• Manage company fleet operations, including company vehicles, fuel cards, vehicle assignments, and maintenance coordination
• Maintain ongoing communication with candidates to ensure timely completion of onboarding requirements
• Manage open job postings on the company website and external platforms
• Source and recruit candidates using ATS platforms, databases, social media, and targeted outreach
• Track open requisitions and filled positions and maintain recruiting logs
• Conduct and manage new-hire orientation
• Act as the primary point of contact for candidates throughout the hiring process

Requirements

• Bachelor’s degree in Human Resources or related field preferred, or equivalent work experience
• Comfort working with systems related to travel, fleet, or vendor administration
• Experience with full-cycle recruiting strongly preferred
• Proactive, detail-oriented, and able to work independently
• Proficiency with Microsoft Office and applicant tracking systems (ATS)
• Strong verbal and written communication skills
• Working knowledge of employment laws, recruiting best practices, and compliance requirements
• 2+ years of recruiting experience required
• Excellent interpersonal and organizational skills
• Ability to manage multiple priorities and deadlines

Benefits

• Tuition Reimbursement
• Innovative Environment: Be part of a forward-thinking company that values innovation and excellence.
• Competitive Benefits: Enjoy a comprehensive benefits package
• Supportive Team: Work with a collaborative and supportive team that values your contributions.
• Long-Term & Short-Term Disability
• Life Insurance
• Growth Opportunities: We offer continuous learning and development opportunities to help you grow in your career.

Training + Development

Interview process

Visa Sponsorship

Security clearance