Assistant Property Manager

Description

• Responsible for the routine, scheduled maintenance & on-call work orders for a regional portfolio of buildings in the greater NYC area.
• Assist and coordinate preparation of client monthly management report package.
• Respond to tenant requests and needs and coordinates with Property Management and building staff to resolve the issues.
• Compiles records of labor and material cost for operating building and issues cost reports to supervisor.
• Monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
• Coordinates, oversees, and directs vendors and contractors performing servicing, repairs, and construction on site.
• Maintain, open and close buildings work orders in the department's computerized maintenance management system (CMMS).
• Visits with building occupants to ensure that their needs are met and solicits suggestions for improvements.
• Maintain accurate and pertinent information for vendors and tenants.
• Prioritizes work to ensure building occupant's needs are met in a timely fashion and assigns work requests to appropriate personnel to perform required maintenance, servicing and repairs. May also perform some repairs and servicing.
• Establish and maintain positive relationships with internal and external tenants and vendors.
• Prepare correspondence and memos to tenants and vendors.
• Inspects facility or building equipment daily to determine need and extent of service, cleaning or maintenance required.
• Coordinate and participate in training on maintenance, safety, equipment and systems.
• May directly or indirectly supervise both skilled (plumbing, carpentry, painting, electrical, mechanical, maintenance) and unskilled staff (cleaning, moving, dispatch, security) and assign them to perform facility/building and site maintenance, repairs, cleaning, and servicing.
• Develops, implements, and oversees a preventive maintenance program for all facilities and equipment.
• Monitor & enforce terms of all lease agreements, the billing & collection of rents and other tenant charges in compliance with leases
• Create purchase orders and track, code and process invoices using accounting system.
• Assist with coordination and supervision of building staff, including oversight of scheduling and facilitating maintenance with engineers, janitorial staff, and third-party vendors.
• Document and track all certificates of insurance from vendors and tenants.
• Assist with the selection and performance of vendor services, including preparation of requests for proposals and service agreements.
• Respond to and direct emergency response to portfolio critical incidents.

Requirements

• Strong understanding of financial terms and principals and have the ability to analyze and conduct complex financial and business decisions
• Candidate will possess a minimum of three years related experience
• Proficient in Microsoft Word and Excel
• Bachelor's Degree, preferably in business, real estate, or finance

Benefits

• Company paid Life and AD&D Insurance
• Wellness program
• Annual volunteer day for Day of Giving
• 2 personal/wellness days
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Voluntary Critical Illness and Accident Coverage
• Medical, Dental, Vision Insurance
• Company paid Short & Long-Term Disability
• Paid holidays plus 2 floating holidays
• Traditional and Roth 401k with generous employer match and immediate vesting
• Competitive paid vacation days
• 12 weeks of Paid Parental Leave after one year of tenure
• Employee Assistance Program (EAP)

Training + Development

Interview process

Visa Sponsorship

Security clearance