Global commercial real estate advisors creating impactful spaces through brokerage, investment, leasing, management and planning.
Assist in managing NYC property portfolio, overseeing maintenance and tenant relations.
10 days ago ago
Junior (1-3 years)
Full Time
Houston, TX
Field
Company Size
5,000 Employees
Service Specialisms
Real Estate Services
Investment Sales
Property Management
Leasing
Valuation
Project Management
Development Advisory
Tenant Representation
Sector Specialisms
Office
Industrial
Retail
Multi-family
Healthcare
Role
Description
work orders
preventive maintenance
vendor management
emergency response
cost reporting
tenant coordination
Responsible for the routine, scheduled maintenance & on-call work orders for a regional portfolio of buildings in the greater NYC area.
Assist and coordinate preparation of client monthly management report package.
Respond to tenant requests and needs and coordinates with Property Management and building staff to resolve the issues.
Compiles records of labor and material cost for operating building and issues cost reports to supervisor.
Monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
Coordinates, oversees, and directs vendors and contractors performing servicing, repairs, and construction on site.
Maintain, open and close buildings work orders in the department's computerized maintenance management system (CMMS).
Visits with building occupants to ensure that their needs are met and solicits suggestions for improvements.
Maintain accurate and pertinent information for vendors and tenants.
Prioritizes work to ensure building occupant's needs are met in a timely fashion and assigns work requests to appropriate personnel to perform required maintenance, servicing and repairs. May also perform some repairs and servicing.
Establish and maintain positive relationships with internal and external tenants and vendors.
Prepare correspondence and memos to tenants and vendors.
Inspects facility or building equipment daily to determine need and extent of service, cleaning or maintenance required.
Coordinate and participate in training on maintenance, safety, equipment and systems.
May directly or indirectly supervise both skilled (plumbing, carpentry, painting, electrical, mechanical, maintenance) and unskilled staff (cleaning, moving, dispatch, security) and assign them to perform facility/building and site maintenance, repairs, cleaning, and servicing.
Develops, implements, and oversees a preventive maintenance program for all facilities and equipment.
Monitor & enforce terms of all lease agreements, the billing & collection of rents and other tenant charges in compliance with leases
Create purchase orders and track, code and process invoices using accounting system.
Assist with coordination and supervision of building staff, including oversight of scheduling and facilitating maintenance with engineers, janitorial staff, and third-party vendors.
Document and track all certificates of insurance from vendors and tenants.
Assist with the selection and performance of vendor services, including preparation of requests for proposals and service agreements.
Respond to and direct emergency response to portfolio critical incidents.
Requirements
financial analysis
3+ years
excel
word
bachelor's
Strong understanding of financial terms and principals and have the ability to analyze and conduct complex financial and business decisions
Candidate will possess a minimum of three years related experience
Proficient in Microsoft Word and Excel
Bachelor's Degree, preferably in business, real estate, or finance
Benefits
Company paid Life and AD&D Insurance
Wellness program
Annual volunteer day for Day of Giving
2 personal/wellness days
Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
Voluntary Critical Illness and Accident Coverage
Medical, Dental, Vision Insurance
Company paid Short & Long-Term Disability
Paid holidays plus 2 floating holidays
Traditional and Roth 401k with generous employer match and immediate vesting
Competitive paid vacation days
12 weeks of Paid Parental Leave after one year of tenure
Employee Assistance Program (EAP)
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Founded 1978
Year Established
The company was formed through the merger of regional firms.
Over 100 offices
Global Presence
Operates in around 18–20 countries worldwide.
Headquartered in Toronto, the firm emphasizes client-first, collaborative service delivery.
Their service offerings span advisory, capital markets, leasing, investment sales, property and project management.
They manage hundreds of millions of square feet under administration across varied property types.
Typical projects include corporate occupier solutions, landlord representation, financing strategies and investment portfolios.
Specialisms include office, retail, industrial, multifamily and hospitality real estate sectors.
They leverage proprietary technology platforms to deliver insights and competitive advantage.
Known for rapid global expansion, they’ve consistently grown via strategic office openings and client-focused innovation.
Despite private ownership, they rank among the fastest-growing commercial real estate firms with a distinctive partnership structure.
Culture + Values
We are a values-driven organization.
We act with integrity, respect, and professionalism.
We work collaboratively to deliver creative, actionable solutions for our clients.
We believe in empowering people to perform at their best.
We focus on creating an inclusive, respectful, and supportive environment for all.
We are dedicated to delivering superior results for clients, communities, and employees.
Environment + Sustainability
Net Zero by 2050
Emissions Target
Aim to achieve zero net carbon emissions by the year 2050.
Actively working to reduce carbon footprint and advocate for energy-efficient practices.
Collaborating with clients, stakeholders, and communities to create environmentally sustainable real estate solutions.
Aiming to reduce environmental impact through improved energy efficiency and reduced waste in offices and projects.
Inclusion & Diversity
We are focused on fostering a diverse and inclusive workforce.
Our recruitment and promotion practices prioritize equity and inclusion across all levels of the organization.
We actively track and report on the gender balance within our leadership teams and the overall workforce.
We have clear goals for increasing the representation of underrepresented groups across key areas of the business.