Personal Assistant to the CEO

Description

• Draft professional correspondence on behalf of the CEO
• Coordinate with internal departments (Projects, Sales, Finance, Legal, HR)
• Handle confidential project information, contracts, and approvals
• Coordinate meetings with investors, partners, and senior stakeholders
• Prepare agendas, minutes of meetings, reports, and presentations
• Assist in preparing business plans, board presentations, and investor materials
• Screen and prioritize emails, calls, and correspondence
• Manage the CEO’s calendar, appointments, meetings, and travel arrangements
• Act as the primary point of contact between the CEO and internal/external stakeholders
• Assist with documentation related to real estate developments and sales
• Ensure smooth communication between the CEO and senior management
• Track action items from management meetings and follow up on deadlines
• Support the CEO in strategic planning and decision-making processes
• Coordinate with consultants, contractors, and government authorities (DLD, RERA, DM, etc.)
• Maintain organized records of project, legal, and financial documents

Requirements

Technical Skills

We are seeking a highly organized, proactive, and discreet Executive Assistant to the CEO with a minimum of 5 years’ experience, preferably within the real estate or construction industry. The role provides high-level administrative, operational, and strategic support to the CEO, ensuring effective time management, coordination, and communication across the organization.

• Bachelor’s degree in Business Administration, Management, or a related field
• High level of discretion and confidentiality
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently with minimal supervision
• Prior experience in real estate development, construction, or consultancy is strongly preferred
• Experience preparing reports, presentations, and meeting minutes
• Strong commitment to accuracy and confidentiality
• Experience working with CEOs or C-level executives
• Professional demeanor and strong interpersonal skills
• Familiarity with document control and basic legal or contract documentation
• Excellent organizational and time-management skills
• Strong problem-solving and coordination abilities
• Proactive, flexible, and detail-oriented
• Strong written and verbal communication skills in English
• Ability to work under pressure and manage multiple priorities
• Minimum 5 years’ experience as an Executive Assistant or Personal Assistant to senior management

Benefits

• Exposure to high-profile real estate projects
• Competitive salary and benefits
• Professional and dynamic working environment
• Opportunity to work closely with top management

Training + Development

Interview process

Visa Sponsorship

Security clearance