Administrative Assistant

Description

• Support department leaders with special projects as needed.
• Assist in organizing internal meetings and events, including preparing materials and coordinating logistics.
• Manage and source office supplies, equipment, and inventory to support smooth office operations.
• Draft, edit, and distribute correspondence, reports, and presentations.
• Handle sensitive information with discretion and professionalism.
• Perform data entry and administrative tasks across Accounting, Human Resources, and Operations departments.
• Answer phone calls, respond to emails, and provide timely assistance to clients and vendor managers with questions.
• Coordinate shipping, mailings, meetings, and other internal and external correspondence.
• Serve as a point of contact for clients and vendor managers, addressing questions and concerns promptly.
• Manage calendars, schedule meetings, and resolve scheduling conflicts efficiently.
• Represent the company’s values through all communications and interactions.

Requirements

• Proficient in Microsoft Office Suite (Excel, Word, SharePoint) or similar software.
• Demonstrated ability to provide responsive and professional support to clients, vendors, and team members.
• Basic understanding of facility management, construction, or related industries is advantageous.
• Previous experience working with clients, vendors, or multiple departments is a plus.
• Ability to type at least 50 words per minute (WPM) with accuracy.
• 2+ years of experience in an administrative support role, preferably in a professional office setting.
• Ability to adapt to changing priorities and deadlines while maintaining a high level of professionalism and confidentiality.
• Proven ability to manage multiple priorities while meeting deadlines.
• Basic understanding of clerical procedures and systems, such as recordkeeping and filing.
• Strong customer service orientation with a collaborative and approachable demeanor.
• Ability to proofread documents for accuracy and professionalism.
• Ability to work in an office setting; this is not a remote position.
• Experience using office equipment, including multi-line phone systems, printers, and scanners.
• Strong organizational and prioritization skills, with the ability to manage multiple tasks efficiently.
• High school diploma or equivalent required; an associate’s degree in business administration, Office Management, or a related field is preferred.
• Adhering to AlffCo values and professionalism
• Strong problem-solving skills and a proactive approach to tasks and challenges.
• Demonstrated ability to adapt to evolving work environments and responsibilities.
• Ability to work independently with minimal supervision and identify, analyze, and solve problems proactively.
• Extensive knowledge of database programs, proficient navigation of communication such as basic knowledge of Salesforce and proficient in Microsoft Office applications, Teams, and SharePoint.
• Ability to work full-time, Monday through Friday, with office hours of 8:00 AM to 4:30 PM.
• Basic understanding of office equipment, including printers, scanners, and phone systems.
• Strong focus on accuracy and thoroughness in all tasks, including data entry and document preparation.
• Strong verbal and written communication skills, with the ability to greet visitors, clients, vendors, and colleagues in a friendly and outgoing manner.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance