Leading provider of food, facilities, and uniform services across diverse industries in Ireland.
Supports daily operations & maintenance of primary care centre facilities.
6 days ago ago
Junior (1-3 years)
Full Time
Dublin, County Dublin, Ireland
Onsite
Company Size
4,000 Employees
Service Specialisms
Workplace Solutions
Property Management
Food Services
Environmental Services
Facilities Management
Cleaning
Security
Mechanical & Electrical Maintenance
Sector Specialisms
Retail
Office
Industrial
Health Care
Residential
Mixed-use Estates
Role
Description
site audits
ppm checks
bms updates
cctv maintenance
contractor supervision
client liaison
The Facilities Assistant will be responsible for various tasks to ensure the smooth operation of the facilities management at the Primary Care Centres.
Ensure the fabric and finish of the overall site is properly maintained and in good condition. Inspect all common areas for any leaks etc and arrange for remedial repairs.
Deal with cleaning issues and stock levels.
Stationary checks, restock stationary on request.
Supervise and co-ordinate third party contractors attending site and inspect works after.
Maintain visitors/contractors log and report any incidents.
Conduct regular site audits to ensure that the specified standard of work is maintained and all site logs and documentation are kept up to date.
Provide cover to the mailroom as required including receiving and sorting mail, distributing incoming and internal mail.
Assist in all day-to-day management and coordination of hard and soft Facilities Management, co-ordination and execution of all operations, for all PCCs in the region.
Carry out weekly stationary requirements and place order & check when received.
Responsibility for all couriers, mail and postal activity.
Porterage of heavy parcels, equipment and miscellaneous items.
Support PPM activities, Energy, Wastes and Cleaning checks across the site.
Review and update site FM filing system.
Receive large/bulky items on site and move to destination.
Comply with relevant Health & Safety requirements and be familiar with and ensure that fire, health and safety regulations are adhered to in all parts of the building and car park by inspecting, checking signage and advising on defects.
Ensure the development and potential of all direct reports, to encourage resilience and succession planning within the accounts and the organization, identifying training as necessary.
Set up for meetings and rearrange afterwards.
Daily rounds and reading of all M&E systems to ensure operations.
Carry out emergency procedures in the event of a fire, flood, break in, or accident etc.
Provide support to Facilities Co-ordinator as required.
Ensure all stock, audit and quality checks take place as programmed.
Update site technical systems as required, BMS, LMS, CCTV & Door Access system as required.
Look after key boxes and issue keys (signing out) when necessary.
Maintain open office areas in good order.
Liaise with client and stakeholder to optimise quality of service.
Daily inspection of PCC rooms to ensure ready for working day, reporting any issues appropriately.
Reviewing all monthly PPM’s inline with CAFM system requirements.
Assist in the management of quoted works.
Responsible for the overall function of the Facilities Assistant Role within the centre.
Participation in the provision of a 24 hour per day 365 days per year emergency on call service as required.
Support office relocations, moves and office re-layouts.
Requirements
cafm
bms
excel
leaving cert
2 years
communication
Compliance with contractual client requirements including all SLA’s and KPI’s.
First responder with regards RealTime FM and reactive tasks within the centre.
Experience of working within a fast paced office environment.
Excellent communication, interpersonal and organisation skills.
2 years experience in a similar facilities role.
Experience of working within an office/healthcare environment.
Clear understanding of PPM strategies and best practice.
Excellent IT / computer skills, excel, word, CAFM, BMS Systems.
Planning and organisational skills are also required as the role requires balancing many different duties and being able to prioritise.
Proven track record with delivering service excellence.
Knowledge of MS office packages, Word, Excel, PowerPoint.
Dependable and flexible, able to work independently as well as part of a team.
PC literate basic understanding of PC use, email, system information, documents updating.
The ability to communicate effectively, both over the telephone and face to face is essential.
Ability to accurately complete tasks assignments & responsibilities in timely manner.
Some experience of working within a busy mailroom department.
Previous experience in working with help desk platform system.
Educated to Leaving Certificate Level.
Ability to accurately complete tasks assignments & responsibilities in timely manner/or installation of M&E Services in buildings.
A basic understanding of good health & safety practices.
Benefits
Information not given or found
Training + Development
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Interview process
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Visa Sponsorship
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Security clearance
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Company
Overview
A trusted provider of food services, facilities management, and uniforms.
Serves a wide range of industries, including healthcare, education, and business.
Specializes in delivering integrated solutions to improve operational efficiency and customer satisfaction.
Has a strong presence across the country, supporting both public and private sector clients.
Designs offerings to meet the needs of diverse sectors, from hospitals to universities.
Prides itself on innovation in creating tailored services for every client.
Has a rich history of growth, adapting its services to meet evolving market demands.
Earned a reputation for reliability, quality, and customer-focused solutions.
Culture + Values
We do everything with integrity.
We deliver on our commitments.
We respect diversity and appreciate differences.
We're passionate about everything we do.
Employees are encouraged to think and act as entrepreneurs, to be creative and take risks, and to think outside the box.
We hire for attitude and provide training and development supports, promoting from within wherever possible.
Our teams share a passion for hospitality, delivering great things for our people, partners and communities.
Environment + Sustainability
8% reduction
Fuel consumption
Targeting an 8% reduction in fuel consumption across operations.
90% reduction
Value-chain emissions
Net-zero by 2050 with an absolute 90% reduction in value-chain emissions by 2050.
25% emissions reduction
Food-related emissions
Committed to reducing food-related emissions by 25% by 2030 through the Coolfood Pledge.
260,000 L/year
On-site biodigesters
Implemented on-site biodigesters in Dublin, processing up to 260,000 liters annually and saving ~3.2 tonnes of CO2.
Committed to net-zero value-chain greenhouse gas emissions by 2050 for Northern Europe (including Ireland).
Science-based near-term targets: reduce direct (Scope 1 & 2) emissions by >50% by 2030, substantially reduce indirect emissions by 2030, net-zero by 2050.
Replacing diesel/petrol fleet with electric vehicles as soon as practical; drivers trained for efficient driving.
91% of disposable packaging made from paper or compostable materials; all disposable packaging has ≥35% recycled content.
Reduced plastic packaging from 19% (FY21) to 9% (FY22); plan to reduce plastic packaging further by 5% in 2023.
100% of cod and canned tuna sourced from Seafood Watch-recommended fisheries.
Transitioning to sustainably sourced soy and palm oil; no-deforestation policy by 2025 (No Deforestation, No Peat, No Exploitation sourcing).
Inclusion & Diversity
Aramark Ireland hires for attitude, provides training and development and promotes from within; most senior team started at front line.
Working to build a diverse workforce that team members can feel proud of.
No quantitative gender stats publicly available; focus on internal development pathways rather than published representation percentages.