Executive Administrative Assistant- BD Department

Description

• Work with marketing team to pull together high-level presentations or white papers for specific meetings (Timeline: 3 months)
• Organize and schedule appointments by telephone and electronically
• Develop a skillset to analyze market sector trends to determine best allocation of internal company resources in pursuing work (Timeline: 6 months)
• Perform research and generate high level white papers of specific project pursuits for analysis by upper management
• Plan social functions at various conferences throughout the country
• Prepare reports and maintain appropriate filing systems
• Ensure timely submission of time sheets for the Industrial Business Development team members.
• Submit and reconcile expense reports
• Assist in the coordination of community involvement and community sponsored events, along with the processing of associated invoices
• Help facilitate weekly and monthly business development team calls and help hold team accountable for deliverables as well as take detailed minutes (Timeline: 3 months)
• Coordinate travel arrangements
• Be a part of the solution that enhances collaboration amongst national business development team to facilitate a coordinated work acquisition strategy to best propel the company forward (Timeline: 3 months)
• Assist in proposal writing and graphics/content (Timeline: as available with other responsibilities)
• Answer and direct phone calls, prioritizing as applicable

Requirements

Self-motivated professional that will provide support to Yates’ Industrial Business Development Unit in coordinating and facilitating the overall company work acquisition efforts. This team currently consists of three business development professionals responsible for propelling the company’s industrial work acquisition efforts. The ideal candidate is a highly organized self-starter who is capable of working cross-functionally on the planning and the implementation of marketing projects. You will need to display versatility to handle ad-hoc projects as assigned.

• Attention to detail and problem-solving skills
• Microsoft Suite – Word, Excel, Outlook, PowerPoint
• Excellent time management skills and ability to prioritize work
• Adobe Photoshop and InDesign
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance