Coordinator

Description

• May provide direct coordination and communication with outside consultants as well as internal departments
• Assist with the unboxing and movement of furniture, measuring rooms and items, and taking photos
• Filing system maintenance and organization
• Proofread, revise, and update marketing collateral, advertisements, websites, and social templates
• Assist with wayfinding design and implementation
• Expense reporting, including collecting receipts and managing expense reports
• Assist team with coordination of property amenity/improvement design & installation as needed
• Source materials and selections as directed
• Coordinate travel arrangements and reservations
• Project management of graphic requests and other deliverables
• Manage and work between multiple properties
• Update digital platforms; website, instagram, facebook, internal digital platforms
• Coordinating ticket sales and tech for event support
• Log, track, and submit all invoices
• Prepare clear and concise reports, correspondence, and other written materials
• Assist with procuring furniture, framing images, etc.
• Coordinate sourcing, preparation, production, and distribution of marketing materials
• Coordinate sourcing, planning, and procuring for property events
• Create marketing materials for multiple audiences
• Support team in general administrative tasks: budgeting tracking, project tracking, data tracking and entry, database updates, etc.
• Create and manage social media content and platforms (Facebook, Twitter, Instagram, Pinterest, Linked in)
• May include managing 3rd party vendors for installation and mounting
• Create forms and templates
• Meeting support: scheduling, agenda and meeting materials prep, note taking , and meeting follow up

Requirements

• Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) functional proficiency
• Self-Motivation: Ability to communicate, follow up, work well, and meet deadlines under limited supervision
• Graphic Design – ability to assist with presentations and make simple edits to collateral, create simple marketing collateral materials
• Analytical Skills: The ability to analyze market trends, customer preferences, and the effectiveness of marketing strategies
• Light video editing or other creative skills
• Research Skills: Ability to conduct market research, surveys, and brand audits
• Design Skills: Basic understanding of design elements for creating visually appealing deliverables
• Must be available to work some nights and weekends for events.
• Adobe Illustrator, Photoshop, and InDesign- light graphic design capabilities
• Budgeting Skills: Ability to manage finances, negotiate contracts and work within a specified budget.
• Photography skills
• Able to create and edit still and video content via social media platforms and professional video editing software
• Understand of social media trends and marketing strategies
• Strong Communication Skills: Strong written and verbal communication skills to effectively convey information to a wide variety of stakeholders
• Functional proficiency in Adobe Acrobat, Canva, Squarespace and Mailchimp
• Project Management: Ability to effectively prioritize, plan, manage, and execute multiple projects at once, tracking deadlines and communicating status proactively
• Role is split between multiple Northeast properties. Travel is necessary to complete your role.
• Creativity and Innovative Thinking: Ability to create intriguing and engaging experiences, with a fresh and imaginative perspective
• Organizational Skills: Ability to manage time and work efficiently
• Proficient understanding of Later, Airtable and all social media platforms
• Project management software proficiency (Wrike)
• Attention to Detail: Ability to manage small details of a project to ensure accuracy and coherence
• Understanding of Community Engagement: Ability to create and carry out public engagement strategies to garner community support for projects and initiatives
• Networking Talent: Capacity to develop and maintain relationships with key stakeholders, community leaders, vendors, and clients

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance