Administration Services Manager

Description

• Foster positive working relationships with personnel, clients, contractors and suppliers.
• Conduct end-of-period review of payroll data to ensure accuracy and compliance.
• Manage processing and reconciliation of manning, roster, timesheets, leave, pay queries, Success Factors and manual payroll adjustments.
• Support corporate governance processes, internal audits, and continuous improvement initiatives.
• Lead office logistics including seating plan management, office supplies, equipment returns and reissue.
• Assist the cost control and finance team with personnel standard costing, budget preparation, expenditure reporting, and procurement documentation.
• Maintain confidentiality and ensure proper handling of sensitive company and client information.
• Act as Subject Matter Expert for system updates and change management testing.
• Represent the company professionally in all communications.
• Oversee and Liaise with internal departments and external companies (clients and contractors) to support operations.
• Oversee purchase orders, invoice processing, and expense tracking for administrative functions.
• Ensure all documentation and communication conforms to brand and professional standards.
• Ensure administrative functions comply with legislative, contractual, and company requirements.
• Oversee the management of company records, correspondence, registers, and filing systems.
• Provide dependable and confidential executive assistance to the Chief Executive—calendar management, stakeholder liaison, data collation, and event coordination.
• Oversee daily administration functions for head office and all sites including onboarding, mobilisation and compliance.
• Streamline and maintain administrative processes to enhance efficiency, accuracy, and compliance.
• Act as a key point of contact for administrative enquiries from within the business and from external stakeholders.

Requirements

• Knowledge of labour regulations (ECA, FWA), construction related compliance, HSEQ standards and contractual documentation.
• High level of discretion and professionalism in handling confidential information.
• Advanced Proficiency in Microsoft Office Suite and construction or project management systems (e.g., INX, Success Factor, Pronto, Synchro Perform, Anaplan or Similar).
• Experience in rostering, mobilisation, and logistics coordination in a FIFO, DIDO or remote site context.
• Hold a Certificate IV or Diploma in Business Administration, Management, or a related field (bachelor’s degree desirable).
• Highly proficient using Microsoft software packages.
• Excellent communication, problem-solving, and decision-making abilities.
• High attention to detail, accuracy, and document integrity.
• Have a minimum 10 years administrative management experience, preferably within the Construction, Engineering, or Infrastructure sectors.
• Excellent analytical, organisational and multi-tasking skills.
• Ability to prioritise competing demands.
• Strong leadership and interpersonal skills with proven ability to manage and motivate a team.

Benefits

• Competitive salary.
• Annual bonus.
• Access to "MyShare" MinRes Share Plan.
• World class facilities include a Café, Restaurant, Commercial Gym, Crèche, Daycare and Health Centre, including GP.

Training + Development

Interview process

Visa Sponsorship

Security clearance