Team Administrator

Description

• Supporting with the administration of external and internal Teams’ sites – including monitoring usage, managing members, folders, documents, links, planners and providing best practice guidance.
• Supporting the Office Manager and Team Coordinator where necessary.
• Assisting with the onboarding of new team members, including completion of service line inductions and updating distribution lists.
• Document preparation, formatting and QA, including presentations, reports, project profiles and CVs.
• Providing training to the Partners and wider team with regard to business systems and processes.
• Supporting other administrators where necessary and providing holiday cover.
• Assisting with the arrangements of complex travel requirements, preparing detailed travel itineraries and arranging visas.
• Support the Team Coordinator with ensuring the completion of service reviews, mandatory training and timesheets within a timely manner.
• Assisting with diary management – proactively organising internal and external meetings, ensuring timely and accurate communication to all.
• Point of contact for system enquiries.
• Organising internal activities and team socials.
• Organising events for service and sector growth and related activities.

Requirements

• Ability to use initiative and inject new ideas when preparing presentations.
• High attention to detail and strong organisational skills
• High level of IT competency, MS PowerPoint (Graphics), Excel, Outlook and word.
• Able to think proactively when arranging travel or diary management, considering the bigger logistical requirements.
• Adaptable to quick/last-minute changes in diary, flexible, persistent and focused
• Previous experience in an administrative role, ideally within the Construction sector for Consultancies.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance