Administrative Assistant - Brickworks Supply

Description

• Arrange complex and detailed plans, itineraries, and agendas.
• Process expense reports using Concur.
• Provide administrative support for special projects, events, and initiatives.
• Organize and maintain confidential files and documents. Maintaining confidentiality and discretion when dealing with sensitive information.
• Manage calendars, including scheduling, organizing, and coordinating meetings, appointments, and travel arrangements.
• Develop and maintain effective relationships with team members.
• Coordinate travel arrangements, including flights, accommodations, and transportation using the corporate travel agency or online resources.
• Answer phone calls and take messages as required. Scheduling and setting up conference calls.
• Provide administrative support. Prepare professional correspondence, including emails, memos, presentations, reports, and meeting materials.

Requirements

• Advanced computer skills including MS Office Suite (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat Suite. Knowledge of various audio visual and office equipment.
• Minimum of five to seven years administrative experience in a professional office environment
• Self-motivated with attention to detail and ability to maintain strict confidentiality.
• Assist with a wide variety of administrative tasks, ability to anticipate needs, think critically and offer solutions.
• High school diploma required with additional business or administrative coursework preferred.
• Ability to coordinate with other company personnel to complete assignments/perform duties.
• Knowledge of the business travel industry.
• High level of organizational and administrative skills. Ability to prioritize and deal with pressure and deadlines.
• Mature and professional manner with good verbal and written communication skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance