Lead Contract Support

Description

• To enable full auditable trails with, for example but not limited, to invoices, timesheets, material orders and goods received notes.
• To undertake the training of staff as and when required. Run regular training gap reports from training tracker.
• Quote logging and processing
• To prepare and issue predefined reports, which form part of the co ntract and customer requirement
• Collating timesheets from engineers, chasing and checking quality of data
• Collate a monthly finance report for clients.
• Raising purchase orders and ensuring that purchase orders are updated when changes required.
• Preparation of reports and documentation
• To maintain and update both manual and computer records relating to areas of which CBRE are responsible.
• To be responsible for the commercial support on the contract through to final account.
• To administer quality management system documentation and ensure compliance
• Production of valuations and presentation of results
• Updating of electronic records
• To assist with the control of all financial and commercial aspects of contracts
• Collating the monthly forecasting.
• To undertake general office duties relating to the contract including:
• Collating and presenting portfolio reviews.
• Complete month end reports for the finance manager.
• Production of short range plan information
• To assist in the production of su pporting financial information.
• Application billing preparation and billing of all Maintenance and Extra works through SAP Ariba
• Liaise closely with the site team and head office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets and holiday records.
• Run weekly aged debt report’s and liaise with the client to resolve any issues.
• Raise Annual Maintenance PO’s.
• Book and arrange Travel for EMEA shutdowns through client’s booking system.

Requirements

• A good basic education is essential, with at least GCSE passes in Maths and English or equivalent.
• Excellent time management and organisational skills.
• Results/ task orientated, attention to detail and accuracy.
• Ability to work as part of a team, as well as independently.
• Knowledge of Anaplan is desired but not essential as training can be given
• Must demonstrate a strong sense of customer focus.
• Good PC based skills, with experience in Word/Excel and Outlook, PowerPoint etc. – intermediate to advance level.
• Self-motivated and systematic.
• Able to prioritise demands and make decisions under pressure.
• Confidential and discrete approach.
• Excellent verbal and good basic standard of written communication skills.
• Calm manner, able to work under pressure and with changing demands and priorities.
• Be flexible to work outside core office hours from time to time.
• Contract renewal documentation
• Higher educational qualifications to ‘A’ level/HNC/D or degree would be beneficial or equivalent.
• Reliable and committed.
• Accounting qualification or interest to move in an Accounting & Finance direction.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance