Project Accounting Representative

Description

In this role, you will be responsible for processing invoices and subcontractor requisitions for payment by established policies and procedures. You will also be responsible for the entry of owner billings into the accounting system by establishing policies and procedures.

• Preparing voucher package for jobs as required
• Obtaining appropriate progress and final lien waivers from vendors before payment
• Obtaining insurance certificates from subcontractors and ensure proper coverages. Communicate with vendors when insurance coverages expire and obtain new certificates. Communicate the need for waivers for inadequate coverage to project management
• Maintaining detail of subcontractor notices through the contract log of the accounting system
• Maintaining detail of insurance coverages through the contract log of the accounting system
• Entering all subcontracts and purchase orders into the accounting system and ensure all forms have been properly executed Communicate any deficiencies to project management
• Obtaining owner invoices from the project manager and ensure accurate entry of data on a timely basis into the accounting system
• Obtaining proper approval on invoices and requisitions and accurately enter data on a timely basis into the accounting system
• Preparing retainage vouchers and obtains approvals upon notification of job closeout from project management
• Preparing for and assist in audits when required
• Communicating the need for additional cost codes to project management
• Identifying vendor disputes and forward them to project management for resolution

Requirements

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

• Proficiency with Word and Excel applications
• Basic understanding of accounting and auditing procedures and techniques
• Knowledge of construction industry procedures related to accounts payable processing
• Two-year business or accounting degree or equivalent combination of training and experience
• Ability to communicate effectively, both orally and in writing
• Excellent interpersonal skills and the ability to work as a team player

Benefits

At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference.

Haskell is a Drug-Free Workplace.

Training + Development

Interview process

Visa Sponsorship

Security clearance