Description

Day‑to‑day duties include drafting correspondence for leadership signatures, routing documents, and following up for timely completion. The specialist serves as the primary contact for internal and external stakeholders, manages calendars, schedules, and operational trackers, and monitors incoming taskers and deadlines. Additional responsibilities involve supporting time‑and‑attendance activities, administering SharePoint sites, building Power BI dashboards, collaborating on knowledge‑management solutions, and assisting with website upkeep and procurement requests.

• Draft and route leadership correspondence, ensuring timely completion.
• Act as primary liaison for internal and external stakeholders engaging the Front Office.
• Manage executive calendars, schedules, and operational trackers.
• Monitor and track incoming taskers, action items, and deadlines.
• Support time‑and‑attendance processes, preferably using TATEL.
• Administer SharePoint sites, including content, permissions, and workflow automation.
• Create interactive dashboards and reports with Microsoft Power BI.
• Collaborate to assess knowledge‑management needs and recommend solutions.
• Assist in development and maintenance of internal and external websites.
• Submit purchase requests via Ariba and complete annual property reports.

Requirements

The Administrative Support Specialist role is part of the Management Consulting family at Guidehouse and may require up to 10 % travel. The position requires an active Secret clearance and supports senior leadership and front‑office staff within the Department of State. The incumbent operates independently to manage administrative functions, resolve challenges, apply new policies, maintain systems, and prepare documentation.

Candidates must hold a current Secret clearance and a bachelor’s degree, with at least five years of progressively responsible administrative experience—two of which must be at the executive level—and one year of specialized experience analyzing mission‑oriented programs. Strong SharePoint administration skills and intermediate to advanced proficiency in Microsoft Office are required. Preferred qualifications include familiarity with TATEL time‑and‑attendance systems, experience tracking taskers or executive workflows, and prior work within the Department of State.

• Active Secret security clearance.
• Bachelor’s degree.
• Minimum five years administrative/secretarial experience, with two years supporting executive leadership.
• One year experience analyzing mission‑oriented programs using quantitative and qualitative methods.
• Strong SharePoint administration and configuration expertise.
• Intermediate to advanced proficiency in Microsoft Office Suite.
• Experience with TATEL time‑and‑attendance system (preferred).
• Background tracking taskers or managing executive workflows (preferred).
• Prior experience working for the Department of State (preferred).

Benefits

The annual salary range for this position is $98,000 to $163,000, with final compensation based on factors such as skill set, experience, security clearance, certifications, and business needs.

• Medical, prescription, dental, and vision insurance.
• Paid personal and family sick time plus company holidays.
• Discretionary variable incentive bonus eligibility.
• Parental leave and adoption assistance.
• 401(k) retirement plan with matching.
• Basic and supplemental life insurance.
• Health Savings Account and flexible spending accounts for dental, vision, and dependent care.
• Short‑term and long‑term disability coverage.
• Student loan paydown assistance.
• Tuition reimbursement and personal development opportunities.
• Skills development, certifications, and employee referral program.
• Corporate‑sponsored events, community outreach, and emergency backup childcare.
• Mobility stipend.

Training + Development

Interview process

Visa Sponsorship

Security clearance