Executive Assistant

Description

• Plan and execute high-profile internal and external events, including board meetings, team offsites, and customer-facing events, ensuring a seamless, high-quality experience
• Support 2–3 members of the executive team across People & Culture, Sales & Marketing, Product, and Engineering
• Assist with planning and coordination of executive dinners and team events
• Lead special projects tied to company-wide priorities
• Operate as a trusted, strategic partner to executive leaders
• Build trust through attention to detail, follow-through, and strong written communication
• Support execution of executive team meetings, leadership meetings, and internal and external events
• Help define and scale executive support and operations as VEIR grows
• Drive cross-functional alignment by connecting People, Sales, Marketing, Product, and Engineering teams
• Take ownership of planning and execution for:
• Identify inefficiencies and propose improvements to executive workflows and processes
• Begin partnering with People & Culture, Sales, and Marketing teams to understand workflows and expectations
• Collaborate with People & Culture on leadership meetings, internal communications, and culture initiatives
• Draft and edit executive communications (emails, agendas, follow-ups) with guidance
• Independently manage calendars, scheduling, meeting logistics, and travel
• Partner closely with Sales and Marketing to strategically support industry conferences and events
• Represent executives confidently in cross-functional interactions and external engagements
• Serve as a primary point of contact for executive logistics and coordination

Requirements

• Demonstrated ability to communicate clearly in writing and verbally
• A strong written communicator who can represent leaders clearly and professionally
• Own calendars, meetings, and communications end-to-end for supported leaders
• Experience supporting multiple leaders and managing competing priorities
• Ramp up to supporting 3–4 executives effectively and confidently
• High proficiency with calendar tools, email, and productivity software
• 5+ years of experience as an Executive Assistant or in a similar role
• Own recurring leadership processes and executive-level initiatives
• Resourceful and solutions-focused—you see possibilities, not problems
• Highly organized, detail-oriented, and dependable
• Fully own executive operating rhythms, planning cadence, and coordination across teams
• Be recognized as a reliable, solution-oriented partner who gets things done
• Anticipate executive needs with minimal direction
• Experience partnering with HR, Sales, Marketing, or supporting events is a strong plus
• Learn executive working styles, priorities, communication preferences, and operating rhythms
• Demonstrate readiness to take on broader Executive Operations leadership responsibilities
• Discreet, thoughtful, and confident working with senior leaders
• Comfortable with ambiguity and changing priorities

Benefits

• Executive team dinners and offsites

Training + Development

Interview process

Visa Sponsorship

Security clearance