Facilities Coordinator, on-site
Cbre
Coordinate on‑site facility operations, manage work orders, purchase orders, and vendor interactions.
7 days ago ago
$30 - $36
Junior (1-3 years), Expert & Leadership (13+ years)
Full Time
San Jose, CA
Onsite
Company Size
115,000 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
client support
vendor invoicing
dispatch orders
site walkthrough
purchase orders
order monitoring
- Acknowledge and address all client inquiries related to the site, responding promptly to client inquiries and concerns.
- Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
- Assist with processing incoming vendor invoices, ensuring accuracy.
- Review work orders, proposals, department files, and other paperwork submitted by vendors.
- Follow instructions, short correspondence, and memos and ask clarifying questions.
- Conduct site walkthroughs to identify and address site issues.
- Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
- Respond to common inquiries or complaints from clients, co-workers, and supervisors.
- Dispatch work orders to technicians and vendors.
- Deliver own output by following defined procedures and processes under close supervision and guidance.
- Generate purchase orders within designated software programs.
- Regularly monitor the status of open work orders to ensure their timely completion and closure.
What you bring
microsoft office
google suite
cmms
high school
finance
customer service
- Demonstrated customer service abilities are required.
- Communication skills to exchange straightforward information.
- Must possess strong attention to detail.
- High School Diploma or GED with 2 years of job-related experience.
- Some exposure to finance-related tasks required. Experience with purchase order creation and invoice process preferred.
- Ability to follow basic work routines and standards in the application of work.
- Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
- Must be self-sufficient and can work independently.Candidate should also be resourceful and proactive in seeking clarification when needed.
- Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
- Working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook and PowerPoint and Google Suite.Experience using a CMMS preferred.
- Strong organizational skills with an inquisitive mindset.
- Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
- Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.
- Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
Information not given or found
Interview process
Information not given or found
Visa Sponsorship- applicants must be authorized to work in the u.s. without needing visa sponsorship now or in the future.
Information not given or found
People also searched
Financial & Accounting Admin Jobs in San Jose United StatesCustomer Service Jobs in San Jose United StatesSite Administrator Jobs in San Jose United StatesFacilities Manager Jobs in San Jose United StatesContracts & Procurement Admin Jobs in San Jose United StatesBuilding Manager Jobs in San Jose United StatesFacilities Inspector Jobs in San Jose United StatesProject & Site Admin Jobs in San Jose United States
Company
Overview
Founded 1906
Year Established
Operates as the world’s largest commercial real estate services firm with a long-standing history.
100+ Countries
Global Presence
Maintains a strong presence across continents, offering market-leading research and analytics.
- Specializes in property leasing, investment management, and advisory services across global markets.
- Serves a diverse client base ranging from major corporations and institutions to small businesses and individual investors.
- Handles a wide array of projects, including office buildings, mixed-use developments, retail centers, and industrial parks.
- Known for its innovative use of technology and data to drive real estate decisions.
- Operates across various sectors, with significant expertise in healthcare, retail, and logistics.
- Involved in landmark deals, such as multi-billion dollar real estate transactions and major urban redevelopment projects.
- Respect – We act with consideration for others’ ideas and share information openly to inspire trust and encourage collaboration.
- Integrity – No one individual, no one deal, no one client, is bigger than our commitment to our company and what we stand for.
- Service – We approach our clients’ challenges with enthusiasm and diligence, building long‑term relationships by connecting the right people, capital and opportunities.
- Excellence – We focus relentlessly on creating winning outcomes for our clients, employees and shareholders.
97% from Properties
Emission Sources
Ninety-seven percent of emissions stem from managing and developing properties for clients.
50% Reduction
Scope 1 and 2 Emissions
Aiming to cut Scope 1 and 2 emissions by 50% by 2030.
100% Renewable
Corporate Energy
Switching to 100% renewable energy by 2025 and 100% electric vehicles by 2035.
68% Cut
Corporate Emissions
Recognized by Forbes as a U.S. Net-Zero Leader with significant emission reductions.
- Committed to Net Zero greenhouse gas emissions across its value chain by 2040.
- Targets validated by the Science Based Targets initiative (SBTi), aligned with limiting warming to 1.5 °C.
26,000 members
EBRG Membership
The company supports a culture of belonging and respect through 26,000 employees across 22 Employee Business Resource Groups (EBRGs).
- Maintain zero tolerance for discrimination in any form; insist on a workplace where everyone is treated fairly and with respect.
- Foster a culture where every employee feels they belong, are heard and valued—creating a more engaged and productive workforce.
- Aspire to be diverse across all dimensions to build stronger teams and better outcomes through varied perspectives, backgrounds and life experiences.
Kablio AIIf you're someone who helps build and power the world (or dreams to), Kablio AI is your pocket-sized recruiter that gets you hired.
Copyright © 2025 Kablio