Program Advisory Manager - Rail

Description

• Prepare site visit materials and briefings to facilitate understanding of project requirements.
• Collaborate closely with the Contract Development and Controls Division, legal, technical, and commercial teams within the Office of Engineering and Construction.
• Collaborate with project teams to develop mitigation strategies and monitor risk management efforts.
• Summarize Q&A outcomes and distribute to all stakeholders to maintain transparency.
• Facilitate dynamic and proactive interactions within the MTA and with proponents throughout the proposal development phase.
• Create and deliver client updates, ensuring effective communication at a senior level.
• Manage Requests for Information (RFIs) from proponents, ensuring timely responses and clarity of information.
• Maintain thorough documentation of all activities related to the RFP process, including meeting minutes, correspondence, and reports.
• Oversee the entire RFP in-market phase, ensuring compliance with project timelines and requirements.
• Ensure all pertinent information is shared during these meetings and documented for future reference.
• Guide clients through the entire engagement process, from initial contact and problem statement to analysis and solution development.
• Act as the primary liaison between project stakeholders, including internal teams and external proponents.
• Gather feedback from proponents and internal teams to identify areas for improvement in the RFP process.
• Recommend and implement best practices to enhance efficiency and effectiveness.
• Develop and maintain a comprehensive log of RFIs and responses.
• Engage with stakeholders as needed to achieve favorable outcomes.
• Craft a compelling case for change tailored to the situation, utilizing balanced evidence to tell a persuasive story.
• Act as a fairness advisor and ensuring that all proponents are treated at par and provided with the same information for ensuring compliance, transparence, and fair.
• Ensure RFP requirements are complied with for all potential proponents.
• Ensure that all internal teams are aligned and informed of proposal requirements and timelines.
• Coordinate Question and Answer (Q&A) sessions, ensuring all relevant questions are addressed and documented.
• Plan and conduct pre-proposal meetings, providing a platform for proponents to seek clarifications and network.
• Identify potential risks related to the RFP process and alternative delivery projects.
• Manage the complete proposal cycle, ensuring timely and successful completion of RFP submissions.
• Prepare regular status updates and reports for senior management and stakeholders.
• Organize site visits for proponents, ensuring all logistical details are arranged and communicated effectively.
• Organize and facilitate meetings with potential proponents, including one-on-one sessions and group discussions.

Requirements

• Proficient and strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficient in communication and interpersonal skills.
• Strong analytical and problem-solving abilities
• Familiarity with procurement processes and alternative delivery methods in construction.
• Proven experience in project coordination, particularly within public infrastructure or transportation sectors.
• Proficient in project management software and tools.
• Bachelor’s degree in Business Administration, Project Management, or related field.and 8 years of related experience or demonstrated equivalency of experience and/or education.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance