Proposal Specialist
Black & Veatch
Manage and coordinate complex proposal development, ensuring quality, branding, and timely delivery.
3 days ago ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Indianapolis, IN
Hybrid
Company Size
12,000 Employees
Service Specialisms
Engineering
Construction services
Consulting
Project Management
Design
Technical Services
Turnkey
General Contractor
Sector Specialisms
Power Delivery
Fuels
Power Generation
Water Solutions
Communications
Renewable Energy
Smart Grids
Digital Infrastructure
Role
What you would be doing
proposal coordination
content tailoring
brand quality
progress tracking
indesign design
adobe suite
- Coordinate proposal development from kickoff through submission, managing schedules, tasks, and deliverables.
- Tailor resumes, project descriptions, and content to meet client requirements.
- Ensure quality and consistency by enforcing brand standards and accuracy in all deliverables.
- Track progress and action items in pursuit plans to ensure accountability and timely delivery.
- Ensure brand and quality standards across all proposal materials.
- Showcase your creative skills with strong proficiency in InDesign and PowerPoint
- Track progress and action items in pursuit plans and ensure accountability across the team.
- Coordinate and manage moderately complex to complex pursuit efforts, working closely with project managers and subject matter experts to deliver strategic, client-focused proposals.
- Champion best practices and foster collaboration among a diverse team of SMEs.
- Facilitate milestone meetings and check-ins to keep the proposal team aligned, identify roadblocks early, and maintain momentum toward deadlines.
- Tailor resumes and content to highlight the right expertise for each opportunity.
- Leverage tools like PEL, PW, and Adobe Creative Suite to manage proposal data and create visually compelling materials.
- Promote best practices and contribute to process improvements.
- Support pursuit strategy, including win themes, competitive insights, and capture planning.
- Lead milestone meetings to align the team, address risks, and keep proposals on schedule.
- Create and refine proposal templates and graphics using InDesign and PowerPoint and in collaboration with Graphic Designer.
- Collaborate with project managers and SMEs to craft strategic, client-focused messaging.
What you bring
indesign
powerpoint
bachelor's
4+ years
communication
proactive
- Ability to manage multiple priorities and meet tight deadlines.
- Strong communication and facilitation skills.
- 4+ years related experience.
- Bachelor's Degree in Marketing, Communication, or a related field
- Highly proactive and organized, with attention to detail.
- Proficiency in InDesign and PowerPoint is required.
- All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
- Bachelor's Degree or Equivalent Experience.
- Standard office environment.
- Hybrid or flexible work options may be offered after the first 90 days of employment based upon manager discretion, job performance and work assignments.
Information not given or found
Interview process
Information not given or found
Visa Sponsorship- visa sponsorship not available.
- criminal/civil background check
- drug screen
- motor vehicle records search
Company
Overview
1915
Year Founded
A century-old firm with a rich history.
$4.735B Revenue
2023 Annual Revenue
Generated $4.735 billion in revenue in 2023, solidifying its position as a top design firm.
100% Employee-Owned
Ownership Structure
Unique among firms of its size, ensuring a long-term focus and shared success.
100+ Offices
Global Presence
Operates across six continents, showcasing vast global reach.
- Headquartered in Overland Park, Kansas, it delivers multi‑billion‑dollar projects in energy, water, communications and industrial sectors.
- The company’s portfolio spans landmark work—from power plants and water treatment systems to hydrogen and LNG facilities.
- It handles full lifecycle services: from strategic advisory and engineering through procurement, construction and operations.
- Its history features many firsts: early U.S. water and power infrastructure, the first U.S. hydrogen conversion project, and biosafety labs overseas.
- We create long-term value for our clients, communities and employees.
- We embrace diversity, respect individual differences and believe in the importance of teamwork and collaboration.
- We act with integrity and deliver on our promises.
- We are committed to continuous improvement and innovation.
- We build and maintain strong relationships through trust and accountability.
2050
Net-Zero Commitment
Committed to achieving net-zero carbon emissions by this year.
- Helps clients design and implement sustainable infrastructure that reduces environmental impacts.
- Focuses on renewable energy solutions, including solar, wind, and energy storage.
- Supports environmental stewardship in communities through responsible project planning and execution.
- Enhances internal sustainability programs, such as reducing energy consumption and waste.
23% Workforce
Gender Diversity Overview
This figure highlights the proportion of women in the workforce, showcasing progress toward gender representation goals.
- Creating an inclusive environment for all backgrounds.
- Commitment to improving leadership diversity with specific goals.
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