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Project Administrator and Expediter
Goldoller Real Estate Investments
Coordinate permits, inspections, and compliance for renovation projects at GoldOller.
7d ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Cincinnati, OH
Field
Company Size
51 Employees
Service Specialisms
Property management
Asset management
Marketing solutions
Capital improvements
In-house maintenance development
Vendor contract negotiation
Financial analysis and management
Budgeting and forecasting
Sector Specialisms
Multifamily Housing
Market-Rate Housing
Affordable Housing
Single-Family Homes
Property Management
Residential
Role
What you would be doing
permit submissions
permit tracking
inspection scheduling
budget tracking
project tracking
site walks
- Support Capital Projects Manager in project planning, timelines, and communication.
- Maintain professional relationships with city inspectors, code enforcement offices, and internal stakeholders.
- Verify and document that completed work meets scope and code standards before requesting inspections.
- Prepare and submit permit applications to local municipalities for capital improvement and renovation projects.
- Walk units and project areas regularly to assess progress and verify readiness for final inspections.
- Collaborate with vendors and GCs to resolve deficiencies or inspection failures promptly.
- Track the status of all active permits and maintain organized records of submittals, revisions, approvals, and expirations.
- Assist with purchase order entry, invoice approval, and budget tracking related to permitted work.
- Schedule, coordinate, and attend inspections with city officials and project leads.
- Ensure all documentation is submitted for proper project closeout and compliance reporting.
- Participate in weekly team meetings and provide updates using project tracking software (e.g., Monday.com, Excel).
What you bring
high school
onesite
microsoft office
permitting
time management
customer focus
- High school education or equivalent; additional certification in construction management or code compliance preferred.
- Analytical and problem-solving skills with a proactive approach.
- Knowledge of the Onesite property management operating system
- Demonstrated experience working with city departments and tracking permitting workflows
- Background in construction, property management, or related fields preferred.
- Proficient in Microsoft Office and project management tools (e.g., Monday.com, Excel).
- Able to sit, stand, and walk for extended periods
- Familiarity with property renovations, capital improvements, and unit turnover processes.
- Able to push, pull, or carry over 50lbs.
- Experience in property management and experience involving public contact preferred.
- Strong organizational and time management skills; able to manage multiple priorities and meet deadlines.
- Knowledge of standard office procedures and equipment (phone, copier, fax, etc.).
- Strong knowledge of municipal permitting procedures, building inspections, and code compliance.
- Able to work weekends
- Customer-focused with a high level of attention to detail.
- Able to travel to other sites or out of state, as needed.
- Possession of personal tools
- Excellent verbal and written communication skills; confident and professional with vendors, city officials, and internal teams.
- Must have a reliable vehicle and be able to travel between sites as needed.
- Ability to work independently and maintain effective relationships with vendors, city agencies, and colleagues.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
- The company was founded with the vision of acquiring, managing, and improving multifamily properties.
- It has a strong presence in the U.S. real estate market, focusing on high-quality multifamily residential investments.
- The company has consistently delivered value to investors by acquiring well-located properties, repositioning them, and enhancing their performance.
- It operates across various property types, with an emphasis on residential and commercial real estate, targeting value-add opportunities.
- The company’s portfolio spans diverse markets, identifying properties with the potential for significant value appreciation through strategic improvements.
- The company’s investment strategy is driven by a disciplined approach to real estate, focusing on long-term returns through operational excellence.
- We operate with honesty, transparency, and fairness in all our dealings.
- We strive for excellence in everything we do, aiming to exceed expectations.
- Collaboration is key, and we support one another in achieving shared goals.
- We take responsibility for our actions, ensuring that we deliver on our promises.
- We are dedicated to understanding and meeting the needs of our clients and residents.
- The company is committed to enhancing sustainability across its portfolio by implementing energy-efficient solutions and environmentally friendly practices.
- The company has a goal to achieve carbon neutrality by 2050, with significant progress already made towards energy-efficient building renovations and eco-friendly operations.
- The company has invested in green building technologies, such as energy-efficient lighting, water-saving fixtures, and smart climate control systems, which reduce utility costs and lower the carbon footprint of its properties.
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