Quotations Specialist

Overview

Create and manage project bids, negotiate pricing, and coordinate with sales, vendors, and customers.

Key Responsibilities

• bid preparation
• rfq management
• proposal submission
• pricing negotiation
• digital sales
• customer relations

Tasks

-Establish and maintain relationships with customers and suppliers -Participate in product meetings, seminars, and training schools to enhance and maintain personal product knowledge -Format customer request into a standardized spreadsheet for bid review -Use hands to finger, handle, or feel: Operates a computer and other office machinery - Constantly – at least 51% -Meet with the team to discuss vendor strategy and margin levels -Prepare and submit final proposal with all required documentation -Receive pricing and put a bid tabulation together for review -Break down bid package and issue Request for Quotation (RFQ) to vendors for project quotation levels while communicating deadline, project information, and any additional pertinent information available -In addition to processing bids, increase business by utilizing company digital tools to sell, promote, or demonstrate product knowledge to new and existing customers -Review bid package and all the requirements surrounding the package including technical requirements, approved manufacturers list, commercial requirements, and documentation requirements -May negotiate pricing with supplier and offer substitute products where appropriate -Work closely with Outside Sales or the branch(es) to discuss the strategy and approach for each proposal request

Requirements

• high school
• excel
• blue beam
• organizational
• customer service
• entrepreneurial

What You Bring

-Up to 25 pounds - None -Exposed to unpleasant or disagreeable physical environment such as high noise level and/or exposure to heat and cold - Occasionally – up to 20% -Ability to prioritize and manage multiple tasks and deadlines -Sit: Must be able to remain in a stationary position - Constantly – at least 51% -Ability to establish good relationships and credibility with all project stakeholders -Talk, hear, taste, smell: Must be able to use senses to effectively communicate with co-workers and clients and detect hazardous conditions - Constantly – at least 51% -High School or GED - Required -Product and application knowledge being developed -Climb or balance: Must be able to ascend/descend on a ladder, forklift, pallet jack, or other warehouse equipment - Occasionally – up to 20% -Strong organizational skills -Desire and aptitude to learn quickly with a growth mindset/self-improvement and continuous learning -Stoop, kneel, crouch, or crawl: Must be able to crouch down to stock shelves, pick up boxes, or position oneself to maintain computers in the lab/under desks/in server closet - Occasionally – up to 20% -Must possess an entrepreneurial spirit and be self-motivated and enthusiastic about business -Up to 10 pounds - Occasionally – up to 20% -Up to 50 pounds - None -Handles or works with potentially dangerous equipment - None -Travels to offsite locations - Occasionally – up to 20% -Knowledge of computer skills, specifically with Excel/Outlook/Word, PDF editor (Blue Beam or Adobe) and appropriate quoting tools -Ability to collaborate with sales team, customers, and vendors -Customer oriented and motivated with excellent communication, interpersonal skills, customer service, time management, and problem-solving skills -Walk: Must be able to move about inside/outside office or work location - Frequently – 21% to 50%

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Benefits

-Professional Training & Development Programs -401K with Employer Match -Career Advancement Opportunities – We like to promote from within -Life Insurance -Health & Wellness Programs -Paid vacation and sick time -Commuter Transit Benefits -Additional Optional Insurance such as Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance to name a few. -Flexible Spending Accounts -Employee Discount Programs -Medical, Dental, and Vision Insurance -Short-Term and Long-Term Disability Insurance -Paid company holidays plus flexible personal days per year -Tuition Reimbursement

About Rexel Usa

-A leading distributor of electrical products and services across North America. -Operates through a wide network of branches, supporting industries such as energy, industrial, and residential sectors. -Plays a crucial role in powering smart solutions for buildings and infrastructure, enhancing both energy efficiency and sustainability. -Offers tailored solutions for key markets such as industrial automation, energy management, and the residential space. -Has a strong foundation of innovation and has developed partnerships with global suppliers to enhance its product offering. -Is involved in key projects across energy, infrastructure, and commercial spaces, helping to drive modern electrical solutions in various sectors. -Is constantly evolving, with a focus on advancing technology and digital solutions for customers, ensuring operational efficiency and smarter energy use.

Sector Specialisms