Accounts Payable Coordinator

Description

Accounts Payable Coordinator – Position Summary: We are seeking a detail‑oriented and reliable Accounts Payable (AP) Coordinator to support our accounting operations. The role is responsible for processing vendor invoices, ensuring timely payments, reconciling statements, and maintaining accurate records. The ideal candidate will be proactive, organized, and comfortable working in a fast‑paced, multi‑entity environment.

Key Responsibilities include processing AP invoices, reviewing, coding, and entering them accurately, and verifying and reconciling statements to investigate discrepancies. The coordinator will maintain up‑to‑date account information, coordinate with accountants and vendors to resolve billing issues, and ensure invoices are approved according to company policy before payment. Additional duties involve assisting with weekly check runs, maintaining organized files for audits, and providing excellent customer service to internal teams and vendors.

• Process and code AP invoices in the accounting system.
• Verify and reconcile vendor statements, investigating discrepancies.
• Maintain up‑to‑date account information and organized documentation for audits.
• Coordinate with accountants and vendors to resolve billing issues.
• Ensure invoices are approved per company policy before payment.
• Assist with weekly check runs, confirming proper payment and documentation.
• Provide responsive customer service to internal teams and vendors.

Requirements

Qualifications require at least two years of experience in Accounts Payable, familiarity with multi‑entity AP processes, and experience with accounting software such as RealPage, Entrata, or AvidXchange. Strong Excel skills, attention to detail, excellent communication, and organizational abilities are essential, as is the ability to manage multiple priorities, meet deadlines, and handle financial information with accuracy and discretion.

Preferred experience includes working in a property management or real‑estate company.

• Possess 2+ years of AP experience and familiarity with multi‑entity processes.
• Proficient with accounting software such as RealPage, Entrata, or AvidXchange.
• Strong Excel skills, attention to detail, and excellent communication.
• Ability to manage multiple priorities, meet deadlines, and handle confidential financial data.
• Preferred experience in property management or real estate.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance