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Lease Administrator, Retail and Commercial
Tricon Residential
Manages commercial lease lifecycle, data, compliance, and supports finance and legal.
7d ago
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Toronto, Ontario, Canada
Office Full-Time
Company Size
1,000 Employees
Service Specialisms
Property Development
Construction Services
Project Management
Real Estate Investment
Design
Architecture
Sector Specialisms
Residential
Real Estate
Role
What you would be doing
lease reporting
rent reconciliation
data entry
compliance review
audit support
stakeholder coordination
- Prepare reports and dashboards (e.g., lease expiry schedules, occupancy cost summaries, lease status updates).
- Track and manage critical dates, rent steps, renewal options, and termination clauses, ensuring timely communication with stakeholders.
- Respond to internal and external inquiries regarding lease terms, charges, and tenant obligations.
- Occasionally lift, carry, and move up to 10 pounds.
- Assist with tenant notices, estoppel certificates, and other legal documentation.
- Support rent collection processes, including calculating and reconciling rent, CAM (Common Area Maintenance), property tax recoveries, and HST as applicable.
- Partner with property managers, accountants, and asset managers to ensure data integrity and timely lease-related workflows.
- Abstract and interpret commercial leases, amendments, renewals, terminations, and license agreements; enter and maintain key data in lease administration systems (e.g., Yardi, MRI).
- Frequently required to stand and move; use hands to grasp, squeeze, finger, handle, and feel; reach, push, and pull with hands and arms; occasionally required to twist; reach overhead; stoop, kneel, squat, bend, and crouch.
- Ensure lease compliance with the Ontario Commercial Tenancies Act, collaborating with legal teams when required.
- Coordinate lease execution processes, from initial review to legal finalization and system input.
- Support audit processes and provide documentation as needed for internal or external reviews.
What you bring
lease admin
3–5 years
yardi
mri
microsoft office
college degree
- 3–5 years of experience in lease administration within a commercial real estate or property management setting in Ontario.
- Strong attention to detail and organizational skills; ability to manage high volumes of lease data and deadlines.
- Excellent verbal and written communication skills.
- Familiarity with the Commercial Tenancies Act (Ontario) and HST implications on commercial leasing.
- Ability to interpret legal documents and identify key financial and operational lease obligations.
- Experience working with legal counsel or lease abstraction services.
- Vision abilities required by this job include close vision, distance vision, and depth perception.
- Frequently required to sit, talk, and hear.
- Proficient in Microsoft Office and lease administration/accounting software (Yardi, MRI, etc.).
- College diploma or university degree in business, real estate, or legal administration.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
$3.5B acquisition
Blackstone Investment
Tricon was acquired by Blackstone in May 2024, demonstrating significant financial strength and growth potential.
441 units
The Selby Project
A standout large-scale rental community located in downtown Toronto.
286 units
The Taylor Project
Another notable large-scale rental community in downtown Toronto.
30,000+ homes
North American Portfolio
Tricon manages a vast portfolio of single-family rentals and multi-family apartments across the U.S. Sun Belt and Canada.
- Transformed from Tricon Capital into a major rental housing provider in North America.
- Acquired Silver Bay Realty in 2017, building a strong reputation in the housing market.
- Operates through a tech-enabled platform, enhancing efficiency and scalability.
- Known for developing large-scale build-to-rent communities in Texas and California, expanding its reach.
- Maintains a billion-dollar development pipeline in both the U.S. and Canada, driving continued growth.
- People: We invest in our people, empowering them to grow, innovate, and make a difference.
- Integrity: We act with integrity, ensuring transparency, accountability, and trust in everything we do.
- Performance: We deliver exceptional results by staying focused, executing with excellence, and continually improving.
- Customer Focus: We are committed to providing exceptional service and meeting the needs of our customers.
- Collaboration: We foster a collaborative culture where diverse perspectives are valued and working together is the key to success.
2050
Net Zero Target
Aims to achieve net zero carbon emissions by this future year.
- Committed to environmental sustainability and operational efficiency.
- Focus on energy-efficient building designs and sustainability initiatives across their portfolio.
- Incorporates renewable energy solutions and sustainable materials in property developments.
- Measures and tracks progress towards sustainability goals through key performance indicators related to energy consumption, carbon emissions, and water usage.
42%
Women in Leadership
Women comprise 42% of leadership team.
- Committed to fostering a diverse and inclusive workplace where all employees feel respected and valued.
- Focus on attracting, retaining, and developing talent from diverse backgrounds.
- Implemented training programs and mentorship initiatives to support career growth for underrepresented groups.
- Tracks and reports on gender and diversity metrics to assess progress and drive accountability.
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