Assistant Property Manager

Description

• Daily management of the office staff and/or other team members on-site.
• Acts as a liaison with other departments and outside agencies, including District Managers, Vice-Presidents, Board members, and Chief Engineers.
• Reservation & coordination of conference room events.
• Assist with preparation of the Board Agenda’s and Board Packet.
• Maintain, update, type, and coordinate account information in computer database.
• Responsible for coding and entering all Invoices for the community.
• Supply ordering for Maintenance, Housekeeping, and the Office.
• Coordinate and track important dates and meetings, such as annual and budget meetings.
• Assist with gathering quotes & proposals for projects for the community.
• Monitoring of Vendor License and Insurance Expirations.
• Ensure that all communication is handled in a professional and courteous manner from the team on site. Also ensures that phone messages and e-mails are responded to appropriately and within a 24-hours, business hours.
• Organizes and prioritizes large volume of information and calls.
• Handles confidential and non-routine information and explains policies when necessary.
• Assist in posting all agenda to proper physical locations and to the website.
• Coordinates division of workload with the administrative assistant of the property.
• Assist with producing minutes for Board Meetings.
• Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily, in a timely manner.
• Responsible to work closely with Committee’s and each Committee Chairperson.
• Responsible for making sure Lynk and KWIC information is kept up to date.
• Schedules and organizes complex activities such as meetings, conferences and department activities for all members of the department.
• Responsible to make sure that Vendor Packets are processed for all Vendors.

Requirements

• High School diploma required; college degree preferred
• Ability to multi-task, set, and manage priorities.
• Keyboarding ability with accuracy at 45-50 words per minute.
• Prior experience in a related position; a minimum of 3-year experience.
• Working knowledge of computer and associated programs; MS Office Suite.
• Excellent communication and listening skills in order to interact with a diverse and multi culture population.
• Must function in team organized environment.
• Bi-lingual in Spanish may be required at some communities whereas the majority of the population and clients are Spanish only speakers.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance