Daily management of the office staff and/or other team members on-site.
Acts as a liaison with other departments and outside agencies, including District Managers, Vice-Presidents, Board members, and Chief Engineers.
Reservation & coordination of conference room events.
Assist with preparation of the Board Agenda’s and Board Packet.
Maintain, update, type, and coordinate account information in computer database.
Responsible for coding and entering all Invoices for the community.
Supply ordering for Maintenance, Housekeeping, and the Office.
Coordinate and track important dates and meetings, such as annual and budget meetings.
Assist with gathering quotes & proposals for projects for the community.
Monitoring of Vendor License and Insurance Expirations.
Ensure that all communication is handled in a professional and courteous manner from the team on site. Also ensures that phone messages and e-mails are responded to appropriately and within a 24-hours, business hours.
Organizes and prioritizes large volume of information and calls.
Handles confidential and non-routine information and explains policies when necessary.
Assist in posting all agenda to proper physical locations and to the website.
Coordinates division of workload with the administrative assistant of the property.
Assist with producing minutes for Board Meetings.
Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily, in a timely manner.
Responsible to work closely with Committee’s and each Committee Chairperson.
Responsible for making sure Lynk and KWIC information is kept up to date.
Schedules and organizes complex activities such as meetings, conferences and department activities for all members of the department.
Responsible to make sure that Vendor Packets are processed for all Vendors.
Requirements
high school
college degree
ms office
3+ years
spanish
keyboarding
High School diploma required; college degree preferred
Ability to multi-task, set, and manage priorities.
Keyboarding ability with accuracy at 45-50 words per minute.
Prior experience in a related position; a minimum of 3-year experience.
Working knowledge of computer and associated programs; MS Office Suite.
Excellent communication and listening skills in order to interact with a diverse and multi culture population.
Must function in team organized environment.
Bi-lingual in Spanish may be required at some communities whereas the majority of the population and clients are Spanish only speakers.
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
2003
Year Founded
The company has been in operation since this year, establishing a strong foundation in the real estate sector.
quickly rose to prominence as a leading provider of comprehensive property management solutions.
specializes in managing a diverse portfolio of residential and commercial properties, providing expert consulting services to investors, developers, and owners.
focuses on maximizing value by integrating strategic planning, efficient operations, and in-depth market analysis to deliver optimal results for clients.
notable projects include high-end residential buildings, mixed-use developments, and large-scale commercial spaces, positioning the firm as a key player in Florida’s real estate sector.
service offerings also include property investment advisory, construction management, and facilities operations, serving both private clients and institutional investors.
known for its unique blend of personalized service and industry expertise, earning a reputation for integrity, efficiency, and long-term client relationships.
Culture + Values
Greet everyone
Respect
Empowerment
Accountability
Trustworthy & Transparent
The KWPMC culture is reflected in our benefits: career track, growth & development, health care options, paid time off, 401k match, employee assistance, life and disability insurance, tuition reimbursement, reward & recognition programs
Environment + Sustainability
No net-zero target or sustainability goals publicly available
No environmental or sustainability metrics, targets, or initiatives found on their website or LinkedIn
Inclusion & Diversity
6 Female Partners
Female Representation in Partners
Reflecting equitable representation at the partner level, with six out of twelve partners being female.
6 Female Leaders
Female Ownership Increase
Six out of twelve partners are female, marking a significant increase in female leadership over the years.
Leadership culture 'empowers people of all ethnicities and backgrounds to grow alongside the company'