Financial Assistant

Description

• Ad hoc analysis of income and expenditure to support internal and external reporting.
• Maintain Key Performance Indicators for transaction processing activities in support of the provision of Management Information.
• Maintenance of the Cashbook and posting of all bank transactions to the ledger.
• Perform regular reviews of the purchase ledger, ensuring supplier statements are reconciled on a timely basis and credit/debit balances promptly addressed with suppliers and requisitioners.
• Pursue overdue debt by telephone and e-mail within agreed timescales, maintaining accurate records of all chasing activity and advising customers of solutions or sanctions if payment has not been made.
• Review and verify amendments to standing data in the purchase ledger and sales ledger, including proposed changes to supplier bank details and undertaking due diligence checks on prospective new suppliers, applying judgement on whether a new supplier request should be approved.
• Generate requisitions for Finance team purchases, attaching appropriate documentation in support of the procurement activity and verifying associated invoices for payment upon identification that the goods/services have been satisfactorily received.
• Administration of the Government Procurement Card (GPC) scheme, including updating the online system and requesting/distributing/closing procurement cards to reflect changes in policy and approved users, maintaining an appropriate register of all cardholder agreements, performing routine and ad hoc audit of card activity and uploading/reconciling GPC card expenditure to the system.
• Adhere to and support the ongoing development of the organisation’s financial policies and procedures, working collaboratively with team members and sharing best practice.
• Review staff expense claims for compliance with the organisation’s Expense Policy and liaise with the Payroll team to ensure expense payments are tax compliant.
• Reconciliation and upload of Petty Cash expenditure to the system, performing routine and ad hoc audit of Petty Cash activity.
• Generation of weekly payment proposals for supplier and training provider payment runs, including preparation and upload of BACS payment files and distribution of remittance advices.
• Act as a GPC cardholder for the Finance team, ensuring the card is used for valid business purchases only and that appropriate records are maintained in line with established procedures.
• Foster strong working relationships with key internal and external stakeholders, providing timely and effective advice and guidance.
• Handle Finance team mail related to transaction processing, forward other items to relevant teams, and record cash or cheque receipts in line with organisation’s internal cash control procedures.
• Index and register all invoices and credit notes onto the finance system, ensuring transactions are matched appropriately to approved procurement activity or queried with colleagues/suppliers where matching records do not exist.
• Assist in the production of financial statements and the production of supporting schedules for external audit.
• Issue monthly customer statements/demand letters in line with agreed procedures to ensure all sales ledger accounts are at the correct stage of the collection process at all times.
• Processing of manual payment requests.
• Monthly reconciliation and monitoring of key control accounts, including bank, creditors and debtors.
• Administration of the expenses system, including performing updates to reflect changes in policy, providing training and creating accounts for new employees, producing weekly payment files and interfacing costs to the finance ledger.

Requirements

• Demonstrable relevant work experience equivalent to SCQF level 7 or educated to HNC level
• Effective decision maker
• Good numeracy and analytical skills
• Previous experience of Agresso Financials
• Good communication and interpersonal skills
• Can demonstrate a disciplined and analytical approach to problem solving
• Experience of producing financial reports
• Experience of processing sales ledger and purchase ledger transactions
• Able to read and understand technical guidance, and apply in practice
• Ability to analyse financial records
• Effective presentation skills
• Experience of working in a finance environment
• Experience of performing account reconciliations
• Understanding of accounting processes and procedures
• Previous experience of SAP Concur Expense
• Self-motivated
• Willingness to undertake further study in accounting – AAT, ACCA or equivalent
• Able to plan, schedule and manage workload
• Acts with personal integrity and able to deal with confidential and sensitive matters professionally
• Effective planning and organising skills with ability to reprioritise workload when necessary
• Strong attention to detail and ability to produce work to a high level of accuracy
• Computer literate, including excellent Excel skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance