Executive Assistant at Artc in Brisbane, Queensland, Australia | Kablio

Role

Description

scheduling

diary management

financial admin

report production

stakeholder liaison

travel coordination

Drive seamless leadership engagement by scheduling one-on-ones, SLT meetings and key events, and managing agendas, documentation and logistics end-to-end.
Deliver high-level, confidential support to the Group Executive, managing complex diaries, prioritising workflow, and anticipating scheduling needs to keep operations running smoothly.
Oversee financial administration, including purchase orders, invoice processing, contract support and monthly corporate card coding.
Produce polished reports, presentations, correspondence and briefing materials, and manage Executive and Board paper submissions with accuracy and discretion.
Act as a central point of contact across the business, strengthening stakeholder relationships and keeping communication flowing—especially during the Executive’s absence.
Coordinate all executive travel and logistics, ensuring cost-effective, policy-compliant arrangements and proactively adjusting plans as priorities shift.

Requirements

microsoft office

admin diploma

problem solving

communication

time management

personal assistant

Strong problem-solving and decision-making abilities, able to remain calm and effective under pressure while working with minimal supervision and anticipating executive needs.
Certificate or Diploma in Administration or a related discipline (desirable).
High proficiency in Microsoft Office and strong keyboard/typing capability.
Advanced written and verbal communication skills, with experience engaging confidently with executives, senior leaders and external stakeholders, and preparing high-quality correspondence and presentations.
Exceptional organisational and time-management skills, with the ability to prioritise and manage multiple demands in a fast-paced environment.
Proven experience as a Personal Assistant or Senior Administrative Assistant supporting senior leaders within a large or complex organisation.
High level of discretion, sound judgement and confidentiality in handling sensitive information and managing enquiries.

Benefits

Talk to us about flexible working options
24/7 Employee Assistance Program for all employees and their direct family members
Competitive remuneration
Novated leasing options, as well as discounts and support programs
Resources to support your health and wellbeing and development

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

pre-employment criminal history check
reference checks
medical checks, including drug and alcohol testing

Company

Overview

1998

Year of Formation

Born from a national reform initiative, the company was established to unify scattered state rail corridors.

8,500 km

Track Network

Manages a vast network of standard-gauge track spanning five mainland states, forming the backbone of Australia’s freight system.

AUD 900M

Annual Revenue

Generated nearly AUD 900 million in revenue during the 2021–22 fiscal year.

1,700 km

Inland Rail Project

Developing a major freight route connecting Melbourne to Brisbane as part of the Inland Rail initiative.

Spearheads innovative projects like the GPS-based Advanced Train Management System for remote, safety-critical lines.
Regular 'super possession' block-works replace hundreds of kilometres of track and renew essential infrastructure.
Powers nationwide logistics by selling access to freight operators and coordinating across ports, mines, and states.
A surprising fact: though it controls massive corridors, the company doesn’t run any trains—it simply builds and maintains the network.

Culture + Values

We are committed to maintaining a high standard of safety.
We foster a culture of inclusion and diversity.
We prioritize collaboration and teamwork.
We are focused on providing quality and reliability in our services.
We value innovation and continuous improvement.
We maintain accountability and transparency in all aspects of our business.

Environment + Sustainability

2050

Net Zero Target by 2050

Aiming to achieve carbon neutrality by mid-century, a bold commitment to combating climate change.

30%

Emissions Reduction Target

Setting a significant goal to lower emissions by one-third by 2030.

Focuses on energy efficiency and sustainable practices across operations
Investing in low-emission technologies, including rail network electrification
Improves environmental stewardship through monitoring and reporting

Inclusion & Diversity

21%

Representation in Key Roles

The workforce includes women in key roles with a focus on equal opportunities for growth and development.

Initiatives have been established to promote gender diversity within the workforce.
A commitment has been made to increase female representation across operational and leadership roles.

Articles

Projects

Careers

About Us

Role

Description

scheduling

diary management

financial admin

report production

stakeholder liaison

travel coordination

Drive seamless leadership engagement by scheduling one-on-ones, SLT meetings and key events, and managing agendas, documentation and logistics end-to-end.
Deliver high-level, confidential support to the Group Executive, managing complex diaries, prioritising workflow, and anticipating scheduling needs to keep operations running smoothly.
Oversee financial administration, including purchase orders, invoice processing, contract support and monthly corporate card coding.
Produce polished reports, presentations, correspondence and briefing materials, and manage Executive and Board paper submissions with accuracy and discretion.
Act as a central point of contact across the business, strengthening stakeholder relationships and keeping communication flowing—especially during the Executive’s absence.
Coordinate all executive travel and logistics, ensuring cost-effective, policy-compliant arrangements and proactively adjusting plans as priorities shift.

Requirements

microsoft office

admin diploma

problem solving

communication

time management

personal assistant

Strong problem-solving and decision-making abilities, able to remain calm and effective under pressure while working with minimal supervision and anticipating executive needs.
Certificate or Diploma in Administration or a related discipline (desirable).
High proficiency in Microsoft Office and strong keyboard/typing capability.
Advanced written and verbal communication skills, with experience engaging confidently with executives, senior leaders and external stakeholders, and preparing high-quality correspondence and presentations.
Exceptional organisational and time-management skills, with the ability to prioritise and manage multiple demands in a fast-paced environment.
Proven experience as a Personal Assistant or Senior Administrative Assistant supporting senior leaders within a large or complex organisation.
High level of discretion, sound judgement and confidentiality in handling sensitive information and managing enquiries.

Benefits

Talk to us about flexible working options
24/7 Employee Assistance Program for all employees and their direct family members
Competitive remuneration
Novated leasing options, as well as discounts and support programs
Resources to support your health and wellbeing and development

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

pre-employment criminal history check
reference checks
medical checks, including drug and alcohol testing

Company

Overview

1998

Year of Formation

Born from a national reform initiative, the company was established to unify scattered state rail corridors.

8,500 km

Track Network

Manages a vast network of standard-gauge track spanning five mainland states, forming the backbone of Australia’s freight system.

AUD 900M

Annual Revenue

Generated nearly AUD 900 million in revenue during the 2021–22 fiscal year.

1,700 km

Inland Rail Project

Developing a major freight route connecting Melbourne to Brisbane as part of the Inland Rail initiative.

Spearheads innovative projects like the GPS-based Advanced Train Management System for remote, safety-critical lines.
Regular 'super possession' block-works replace hundreds of kilometres of track and renew essential infrastructure.
Powers nationwide logistics by selling access to freight operators and coordinating across ports, mines, and states.
A surprising fact: though it controls massive corridors, the company doesn’t run any trains—it simply builds and maintains the network.

Culture + Values

We are committed to maintaining a high standard of safety.
We foster a culture of inclusion and diversity.
We prioritize collaboration and teamwork.
We are focused on providing quality and reliability in our services.
We value innovation and continuous improvement.
We maintain accountability and transparency in all aspects of our business.

Environment + Sustainability

2050

Net Zero Target by 2050

Aiming to achieve carbon neutrality by mid-century, a bold commitment to combating climate change.

30%

Emissions Reduction Target

Setting a significant goal to lower emissions by one-third by 2030.

Focuses on energy efficiency and sustainable practices across operations
Investing in low-emission technologies, including rail network electrification
Improves environmental stewardship through monitoring and reporting

Inclusion & Diversity

21%

Representation in Key Roles

The workforce includes women in key roles with a focus on equal opportunities for growth and development.

Initiatives have been established to promote gender diversity within the workforce.
A commitment has been made to increase female representation across operational and leadership roles.

Articles

Projects

Careers

About Us