Kablio AI
AI Turbo Recruiter
Want to hear how I work? Hit play.Kablio AI applies for you. You just show up to the interviewKablio AI helps you secure roles in construction, clean energy, facilities management, engineering, architecture, sustainability, environment and other physical world sectors.
Get hired, get rewarded!
Land a job through Kablio and earn a 5% salary bonus.
Exclusive benefits
5%Bonus
Billing Coordinator
The Arcticom Group
Coordinate construction billing, job setup, and admin support for refrigeration projects
8d ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Aldergrove, British Columbia, Canada
Office Full-Time
Company Size
5,000 Employees
Service Specialisms
Design
New Construction
Preventative Maintenance
Repairs
System Retrofits
Commercial Refrigeration
Industrial Refrigeration
MEP Services
Sector Specialisms
Commercial Refrigeration
Industrial Refrigeration
Mechanical Services
HVACR
Energy Management
Sustainable Solutions
Role
What you would be doing
purchase orders
change orders
permit management
system uploads
job setup
invoice generation
- Issue purchase orders as needed
- Track due dates, deposits, and payment plans
- Print and distribute a weekly job list
- Create and maintain physical and digital job files
- Support Project Managers by preparing required documentation (e.g., WCB clearance, certificates of insurance, safety plans, customs forms)
- Answer incoming calls and assist with general inquiries
- Collect and maintain up-to-date PST Exemption Certificates or Farmer ID’s annually
- Monitor change orders and coordinate with Project Managers to ensure timely system updates
- Coordinate with Accounts Receivable to set up new customers for construction projects
- Prepare time & material tracking spreadsheets for Project Manager review
- Apply for permits and ensure follow-through on approvals
- Upload permits, signed contracts, schedules of values, billing items, and change orders into the system
- Set up new installation jobs, including job sheets, job numbers, and system entries
- Respond to customer billing inquiries and resolve issues professionally
- Post and send invoices to customers through appropriate channels
- Prepare and submit statutory declarations as required
- Generate invoices for completed projects and progress billing as needed
What you bring
excel
word
dynamics gp
communication
organizational
billing
- Exceptional organizational skills with attention to detail
- Proficient in Microsoft Excel and Word
- Experience with Microsoft Dynamics GP (Great Plains) is an asset
- Strong written and verbal communication skills
- Ability to manage multiple priorities and meet deadlines under pressure
- Minimum 5 years of billing experience, ideally within construction or a related field
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
People also searched
Company
Overview
- Founded with a vision to reshape industries, Arcticom Group has grown into a dynamic global force.
- With decades of experience, the company delivers bespoke, high-quality solutions across diverse sectors.
- Known for its expertise in industrial, energy, infrastructure, and marine sectors, Arcticom ensures cutting-edge results.
- The company takes pride in handling complex projects, ranging from large-scale infrastructures to specialized marine operations.
- Arcticom continues to innovate, setting industry benchmarks with its unmatched quality and tailored solutions.
- Having worked on landmark projects globally, Arcticom is trusted by government agencies, businesses, and organizations alike.
- Excellence in all ways, always.
- Dedicated to greatness – “Do your best and be your best.”
- The best get better – investing in state‑of‑the‑art skills training and leadership development while sharing best practices.
- Replace hazardous substances with low‑GWP solutions and sustainable alternatives.
- Adhere to the highest standards of refrigerant tracking and disposal services on‑site.
- Prevent the leakage of greenhouse gases.
- Include electric vehicles in our fleet.
- Design systems that incorporate CO₂ natural refrigerants, automated controls, energy management for energy efficiency.
Kablio AIIf you're someone who helps build and power the world (or dreams to), Kablio AI is your pocket-sized recruiter that gets you hired.
Copyright © 2025 Kablio