Project Administration Coordinator

Description

• Coordinate all badging, background checks, drug screenings, and onboarding activities for employees and subcontractors.
• Maintain compliance with general contractor portals, including daily report uploads, safety documentation (Safe Starts, equipment inspections, etc.), and other required records.
• Manage and upload material lien waivers, ensuring vendors and suppliers are current and accurate each week.
• Partner with project managers to handle daily administrative duties across multiple data center projects.
• Audit documentation to confirm that all project uploads and reports meet GC and company standards.
• Enter project data accurately and maintain organized records across multiple systems.
• Manage project invoicing and ensure timely billing and collections.
• Assist with certified payroll reporting and submission for large-scale projects.
• Work with accounting and project managers to track payments and resolve billing discrepancies.
• Support project managers with weekly schedule updates and one-week look-ahead uploads.
• Schedule and process orientation requests for field teams starting or finishing on job sites.
• Track and maintain all required employee certifications to ensure compliance with project and safety requirements.

Requirements

• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• A proactive mindset with the ability to work both independently and as part of a team.
• Administrative or project coordination roles in construction or contracting industry preferred but not required.
• Ability to handle multiple priorities and deadlines in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with GC portals such as Textura, Procore, GCPay, or similar systems a plus.

Benefits

• Employee Stock Purchase Plan
• Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
• Profit Sharing Plan
• Tuition Reimbursement
• Employer Paid Life Insurance
• 401(k) Plan – Matching up to 3%
• Flex Spending (FSA) (Cafeteria Plan) and HSA
• Gym membership reimbursement
• Paid Holidays
• Annual Discretionary Bonus
• Health, Life, Dental and Vision Insurance
• Employee Assistant Program

Training + Development

Interview process

Visa Sponsorship

Security clearance