Document Control Specialist

Description

The Document Control Specialist plays a critical role in ensuring that all necessary permits, licenses, and approvals are obtained and maintained for infrastructure and construction projects. This position supports project delivery by coordinating with local authorities, utility providers, contractors, and internal teams to ensure compliance with all legal, environmental, and safety requirements before and during construction activities.

• Support audit processes and ensure all permits and documentation meet corporate and statutory standards.
• Maintain awareness of legislative and regulatory changes affecting construction permits and compliance.
• Responsible for reviewing and cross-referencing information entered into the MRL System. This is a crucial step to ensure the data aligns precisely with the details in the Traffic Management Certificate applications.
• Day-to-day administration of tasks related to traffic permits, including organizing and filing information received from contractors.
• Coordinate with design, engineering, and construction teams to ensure permitting requirements are integrated into project schedules.
• The Document Control Specialist is responsible for the daily management of traffic permit information submitted by contractors for a specific site.
• Prepare reports, summaries, and presentations for management on permitting progress and potential risks or delays.
• Prepare, review, and submit permit applications to relevant regulatory and governmental agencies.
• Track the status of all permit applications and maintain accurate, up-to-date logs and documentation.
• Liaise with local councils, environmental agencies, and other regulatory bodies to expedite approvals and resolve issues.
• Ensure all permits and licenses are obtained prior to the commencement of works.

Requirements

Ayrton Group have an immediate requirement for a Document Control Specialist working on a public infrastructure project in the Dublin region.

• Fully proficient in the use of MS Office applications and other project tools and
• Excellent communication (both verbal and written) and interpersonal skills.
• Ability to work in a challenging environment both on their own initiative and as part of a team.
• High level of attention to detail.
• Required to have 5+ years’ experience in business administration and a proven track record of carrying out business administration activities in high value road and/or infrastructure projects ideally.
• Experience providing administrative support and organisation to senior leaders.
• Ability to step back from the detail and take a holistic overview.
• Experience providing secretarial support to management within fast paced and challenging environments.
• Ability to deliver work under time pressure and with conflicting priorities.
• Ability to prioritise effectively, meet deadlines and deliver consistent service.
• Ability to manage client expectations and deliver within agreed parameters.
• Ability to deal with and resolve unforeseen risks and issues.
• Ability to take ownership of activities to drive desired outcomes.
• Ability to govern and drive outcomes to ensure high quality service delivery.

Benefits

This is a hybrid role, working 3 days per week at the office base in Dublin 11 and the remainder from home.

Training + Development

Interview process

Visa Sponsorship

Security clearance