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Assistant Facility Manager
Newmark
Assist facility manager with daily operations, maintenance, safety, vendor and tenant matters.
7d ago
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Baltimore, MD
Onsite
Company Size
5,000 Employees
Service Specialisms
Real Estate Advisory
Property Management
Investment Sales
Valuation & Advisory
Capital Markets
Leasing
Corporate Services
Tenant Representation
Sector Specialisms
Flex Space
Healthcare
Life Science
Technology & Innovation
Industrial & Logistics
Retail
Office
Multifamily
Role
What you would be doing
finance management
vendor management
move coordination
maintenance ops
emergency response
tenant relations
- Assists and supports the Facility Manager on the day-to-day financial management of the property and maintenance of financial records and files, as needed. Assists with budget preparation, financial reviews and monthly management reports.
- Participates in the selection of contract services, vendor negotiation of service agreements. Oversees day-to-day vendor performance to assure full compliance with standards established within the service agreement.
- Actively participates in the development and management of the account.
- Works with staff in the planning and organization of internal and building-to-building moves. Participates in the selection of movers and other necessary specialty trade contractors/vendors. Liaison to various in-house support groups for moves.
- Assists the Facility Manager in the preparation and coordination of all maintenance programs relating to interior and exterior conditions and appearance of the properties.
- On-call 24/7 to respond to property events, emergencies or incidents.
- Performs regular “sweeps” of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade. Reports all issues to the Facilities Supervisor, and/or Facilities Manager to correct.
- Supports the Facility Manager in the day-to-day operational management of all aspects of the property to assure maintenance of approved quality standards.
- Assists the Facility Manager in the preparation and coordination of fire, life safety and other safety programs. Ensures that policies and procedures are followed.
- Responsible for the completion of work order requests in a timely fashion and to the satisfaction of the requesting associate. May coordinate with Chief Engineer or other maintenance staff to coordinate completion of requests.
- Supports the Facility Manager to assure full compliance with standards established within the service agreement.
- Responsible for the positive and prompt response to requests from building tenants and client. Continues ongoing communications with the Owner Representative to ensure needs are being met.
- May review leases to ensure compliance with lease provisions.
What you bring
bachelor's degree
facilities management
stakeholder management
analytical
computer skills
communication
- Bachelor’s degree or equivalent experience.
- Minimum 3–5 years of experience in real estate or facilities coordination/management.
- Ability to work effectively with a wide range of internal and external stakeholders.
- Proven ability to manage multiple complex tasks with minimal supervision while adhering to company policies, procedures, and owner objectives.
- Demonstrated analytical abilities.
- Strong computer proficiency.
- Excellent written and verbal communication skills.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
Founded 1929
Year Established
The company has grown to be a global leader in commercial real estate services, with a strong legacy built over nearly a century.
- Offers a comprehensive suite of services including leasing, capital markets, property management, and advisory.
- _INVOLVED_ in significant projects across various sectors such as commercial, residential, industrial, and retail.
- سابق Opera specialized in complex transactions, capital structuring, and operational strategies.
- _INVOLVED_ advisory services are widely recognized for providing deep market insights and tailored solutions.
- INVOLVED_ in handling diverse, high-stakes real estate challenges, from urban developments to large-scale industrial projects.
- Client-focused innovation
- Integrity and transparency
- Collaboration and teamwork
- Commitment to excellence
- Entrepreneurial spirit
- Diversity of thought
- Accountability and results-driven
2040
Net Zero Emissions Target
Aiming to achieve net zero emissions by a specific year, demonstrating a commitment to reducing environmental impact.
- Prioritizing green building certifications and sustainable practices
- Implementing energy efficiency measures across properties
- Promoting renewable energy and sustainable construction practices
- Tracking and reducing carbon footprint
- Developing diverse talent pipelines
- Ensuring equitable opportunities for career advancement
- Gender diversity initiatives with a focus on leadership roles
- Increasing representation of women and minorities in management positions
- Regular training and programs to foster an inclusive culture
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