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Record Management Executive
Loom Solar Pvt. Ltd.
Maintain and manage both digital and physical records across departments in compliance with internal policies and statutory requirements.
14d ago
500,000
Junior (1-3 years)
Full Time
Faridabad, Haryana, India
Office Full-Time
Company Size
350 Employees
Service Specialisms
Installation
Manufacturing
Energy Auditing
Solar Repair & Maintenance
Sector Specialisms
Residential
Commercial
Energy
Solar
Role
What you would be doing
document management
erp updates
data retention
backup procedures
archive review
access control
- Ensure adherence to company policies and legal compliance for data retention and destruction.
- Manage access control of confidential files, ensuring security and confidentiality of sensitive information.
- Assist in audits by preparing and providing requested documentation on time.
- Conduct periodic reviews of document archives and recommend improvements in record management systems.
- Support ERP/document management system updates and troubleshoot related issues.
- Maintain accurate and up-to-date records, including invoices, purchase orders, delivery notes, employee files, contracts, and customer documentation.
- Digitize physical records and ensure proper backup procedures for digital files.
- Coordinate with departments like Sales, HR, Finance, and Supply Chain to collect and update records regularly.
- Implement and follow best practices for document classification, storage, and retrieval (both digital and physical).
What you bring
document management
bachelor's degree
ms office
organizational skills
iso standards
regulatory requirements
- 1–3 years of experience in records/document management, preferably in a manufacturing, solar, or energy-related company.
- Strong attention to detail, organizational skills, and time management.
- Bachelor’s degree in Business Administration, Information Management, or related field.
- Good written and verbal communication skills in English and Hindi.
- Familiarity with ISO standards related to document control.
- Understanding of Indian regulatory requirements for record retention (e.g., GST, labor laws)
- Ability to handle sensitive and confidential information with discretion.
- Proficient in MS Office (Excel, Word, Outlook); knowledge of ERP systems or document management tools is an advantage.
- Experience working in a fast-paced manufacturing or renewable energy environment.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- conducted periodically for document archives and to recommend improvements in record management systems.
Company
Overview
100,000 sq ft
square footage
The company operates across two factories and four delivery centers covering a total of 100,000 square feet.
50,000+ systems
installed systems
The company has successfully installed over 50,000 solar systems across various sectors including residential, commercial, and industrial.
$2 M
venture debt
The company secured a $2 million venture debt round in 2023 to fund new product launches and expansion.
1,400+
distributors
The company maintains a widespread distribution network with over 1,400 distributors across 500 districts.
- Their product line spans PV modules, lithium batteries, and inverters with varying capacities.
- Achieved several industry firsts, including India’s first 100% monocrystalline panels, bifacial modules, AC module integration, and N-Type TOPCon panels.
- Gained global reach with exports to multiple countries and secured notable awards like Red Herring Global and Amazon SMBhav.
- It operates two factories and four delivery centers across various locations, supported by a compact in-house R&D team.
- Maintains a widespread distribution network with over 10,000 retail touchpoints.
- Customer-Centric Approach
- Innovation and Creativity
- Integrity and Transparency
- Excellence and Quality
- Sustainability and Responsibility
- Teamwork and Collaboration
- Ownership and Accountability
Net Zero by 2030
Sustainability Target
Aiming to achieve a balance between emissions produced and emissions mitigated or offset through renewable energy initiatives.
- Commitment to providing sustainable solar energy solutions
- Focus on reducing carbon footprints through solar energy adoption
- Contributing to India's renewable energy vision
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