Fleet Administration Specialist

Description

Allegiance Crane & Equipment is a leader in the crane industry and currently seeking a Fleet Administration Specialist to join our corporate team in the Clear Lake area. This position will assist in administering and coordinating motor vehicle fleet operations, preparing and maintaining accurate records of vehicles, insurance, and required regulatory filings and reporting, and will report to the Director of Asset Management.

• Maintain database of all maintenance capex expenditures.
• Create and communicate capex purchase orders, process receivers, and coordinate with AP for adjustments.
• Keep insurance database for all equipment and vehicles.
• Obtain and track titles, Bills of Sale, and MSOs for incoming equipment.
• Ensure certifications and documentation for new equipment are received and filed electronically.
• Assign new asset numbers to new equipment.
• Generate purchase orders for new assets.
• Assist with monthly reporting to branches.
• Maintain Rate of Return file with new assets and budgeting information.
• Work with Fleet Maintenance to meet DOT and licensing requirements.
• Utilize Enterprise system for maintenance issues.
• Maintain database in Tenna.
• Add new assets to Nex Gen, ensure proper location usage, and support conversion needs.
• Perform accurate data entry in roles requiring precision.
• Process purchase orders efficiently.
• Learn new software applications quickly and support software conversions or upgrades.

Requirements

• Demonstrate strong attention to detail and commitment to accuracy.
• Collaborate effectively across branches and departments with strong interpersonal skills.
• Possess familiarity with DOT and licensing requirements.
• Apply accounting principles proficiently.
• Multitask effectively in a fast‑paced environment.
• Sit at a computer, read screens, input information for long periods; lift up to 5 lb; occasional light travel and office movement.

Benefits

• 401(k) with matching.
• Dental insurance.
• Disability insurance.
• Flexible spending account.
• Health insurance.
• Life insurance.
• Paid time off.
• Vision insurance.

Training + Development

Interview process

Visa Sponsorship

Security clearance