Client Services Coordinator

Description

Located in our Vancouver office and reporting to the Managing Director and Operations Manager, this role includes daily real estate administrative support in a fast-paced environment. As a Client Services Coordinator (“CSC”), you will provide sales, marketing, and research support along with general office administration to our brokers and clients. Your responsibilities will be an exciting mix of providing presentation support, listing and offer preparation, property marketing and client reporting, conducting market research and transaction administration, all while coordinating promotional and post sales marketing materials (under the direction of our marketing team).

• Provide administrative support for internal and external correspondence including file management, scanning, photocopying, organizing and distributing marketing materials
• Maintain and review property listings and manage expiry dates and prepare required documentation
• Update listings on Avison Young website and other locations as advised
• Update CRM database with current market and client information
• Schedule meetings, appointments, property tours and travel plans
• Assist with preparation, coordination and assembly of marketing materials for property listings, including brochures, email communications, invitations, signage, and announcements, while maintaining the Avison Young brand throughout all projects
• Organize, create, prepare and produce client specific packages, presentations, and proposals
• Prepare property availability surveys and other applicable research and marketing collateral relevant
• Work closely with agents on various initiatives and special projects
• Coordinate deal processing with agents and Accounting Department
• Maintain records of correspondence for property listings with agents and update client reporting as required
• Responding to preliminary inquiries on the team’s various property listings
• Conduct market information research through various sources including CRM and third-party databases such as MLS, Altus, CoStar etc.
• Preparation, control, and maintenance of legal documents (letters of intent, offers, proposals, commission agreements, listing agreements, amendments, waivers, extensions, and Multiple Listing Services agreements) throughout the deal and due diligence process

Requirements

You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

You will be working directly with a high volume team in a fast paced environment; quick thinking, a strong attention to detail, and keen creative eye will be important to your day to day success.

The ideal candidate will have either a minimum of three years’ experience in the real estate industry and/or a diploma/degree relevant to real estate. This role is suited for someone who is passionate about real estate and whose preference is to have a successful real estate career in an administrative capacity.

To perform this job successfully, an individual must be able to perform each essential task at an above average level. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Must be able to handle flexibility in task management while having a keen eye for detail
• Adobe Creative Suite (InDesign, PhotoShop, Illustrator, and Acrobat) experience is preferred
• Possess characteristic traits of independent thinking, self-starting initiative while working well in a team-oriented environment
• Ability to maintain discretion regarding personnel and industry-related matters
• Ability to multi-task, utilize effective time management skills, and be able to recognize and respond to time sensitive issues and tasks
• Ability to read, analyze, interpret and create general business documentation
• Ability to work efficiently under pressure with multiple timelines and with limited direction/ supervision
• Proofread copy for spelling, grammar and layout. Make appropriate changes and ensure the accuracy and clarity of the final copy
• Minimum 3 years of real estate experience
• Advanced knowledge and efficient use of business suite computer programs including Word, Excel, PowerPoint, Outlook
• Excellent proofreading and editing skills
• Excellent and effective verbal and written communication skills
• Ability to write reports, business correspondence and format presentations

Benefits

The base salary is aligned with market data and is estimated between $50,000 to $65,000 with the ability to achieve additional compensation through a bonus. Within this range, individual pay is determined by work location and other factors, including relevant education/training, experience, and internal equity.

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Training + Development

Interview process

Visa Sponsorship

Security clearance