Contract Support Coordinator

Description

• Supports the Advanced Acquisition Plan (AAP) by generating and analyzing the monthly reports showing changes to the program, completing the Monthly Variance Report, completes missing data fields in SAM for weekly production meeting, and updates dates and milestones for production reports
• Assist with Contractor Performance Assessment Reporting System (CPARS) including registering contracts, updating contracts, and monitor contract performance evaluations in the as well as provide assistance to registered users
• Perform data entry, maintenance and queries in the various Coast Guard systems and conduct simple analysis of information through various reports. Manages the contract electronic filing for the unit
• Prepare letters/emails correspondence; monitor and record any response
• Prepare/update spreadsheets and/or presentations
• Prepares standard documents for the Contracting Staff. Review invoices, verify final balance and Contractor’s Release and prepare contract closeout documents for signature.
• Inputs and verifies that all projects are in the DHS Acquisition Planning Forecast System (APFS)
• Supports data calls with required feedback, as directed
• Ensures that all required documents a Checklist are included in design packages upon receipt in Contracting Office and tracks these requirements as required.
• Review of assigned procurement packages, including procurement requests, technical specifications, cost estimates, and all referenced material for adequacy of content and compliance with applicable laws and procurement regulations
• Documents minutes for Contracting Office meetings and maintains an archive file

Requirements

• Any additional years of experience
• Professional licenses, certifications, or specialized training in the field
• Minimum of one year experience working in the acquisition field performing general office services, data management and project assignment oversight
• Knowledge of certain office software programs to include, but not limited to: Financial Systems Modernization Solution (FSMS) or comparable contract solicitation and award software; Electronic Contract Filing System (ECFS) or comparable contract filing software; The Official US Government Systems (SAM.gov); Financial Procurement Desktop Next Generation (FPDS-NG); Contractor Performance Assessment Reporting System (CPARS); Acquisition Planning Forecast System (APFS) or comparable acquisition forecast systems; and Microsoft Office Suite, with an emphasis on Excel, and other various systems that may be utilized
• Ability to pass an employment background check
• High School Graduate or college diploma would be desired
• Expertise in Microsoft Applications to produce letters, solicitations, modifications, awards, visual presentations, spreadsheets and e-mails communications with different governments agencies

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance