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Office and Project Assistant
Design Workshop
Supportive role assisting with project management, office operations, and marketing efforts in a landscape architecture and land planning firm.
16d ago
$55,000 - $65,000
Experienced (8-12 years), Expert & Leadership (13+ years), Junior (1-3 years), Intermediate (4-7 years)
Full Time
Austin, TX
Office Full-Time
Company Size
140 Employees
Service Specialisms
Architecture
Urban Design
Landscape Architecture
Planning
Sustainability
Community Engagement
Sector Specialisms
No specialisms available
Role
What you would be doing
project management
it coordination
work plans
meeting coordination
firmwide collaboration
studio management
- Handling sub-consultant contracts and project number coordination; ensuring proper filing and distribution of documents.
- Supporting Finance with invoicing, accounts receivable, and office expenses.
- Scheduling and supporting meetings and team work sessions.
- Collaborating with Office Assistants across studios on firmwide initiatives.
- Assisting with marketing efforts: reviewing, editing, and assembling proposals and documents.
- Answering and routing phone calls; greeting guests in a professional, welcoming manner.
- Acting as the studio’s IT liaison: coordinating with IT for tech support, printers, plotters, and Zoom systems.
- Taking on additional tasks as needed to support the team and studio success.
- Helping onboard new hires: setting up desks, computers, and building access.
- Managing the physical studio: ordering supplies, handling packages, arranging catering, scheduling meetings, planning events, and coordinating with building management.
- Assisting with project management: creating and maintaining work plans, tracking progress, and managing project records and databases.
What you bring
microsoft office
adobe suite
undergraduate degree
3 years experience
organizational skills
professional growth
- Proficiency in Microsoft Office (Word, Excel, PowerPoint); Adobe Suite experience is a plus.
- Undergraduate degree and at least 3 years of administrative or project coordination experience.
- Proactive, dependable, and self-directed, with sound judgment and attention to detail.
- Strong organizational skills with the ability to manage multiple tasks and adjust priorities in a fast-paced environment.
- Basic understanding of accounting principles and project management.
- Willingness to grow professionally and pursue certifications.
- Quick to respond and able to communicate clearly and effectively with clients, staff, and consultants.
- Strong writing, formatting, and proofreading skills.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- the company will conduct background checks on the successful candidate for this position.
Company
Overview
1969 Founded
Year of Establishment
The firm was established in 1969 by two NC State faculty members.
ASLA 2008
Award Recognition
Crowned ASLA Firm of the Year in 2008 for decades of award-winning innovation.
Employee-Owned ESOP 2020
Unique Ownership Structure
Adopted a 100% employee-owned ESOP structure in 2020, ensuring shared long-term stewardship.
- The firm emerged as a collaborative 'design workshop' for communities.
- Early work focused on blending development with nature in ecologically sensitive areas like coastal North Carolina and Aspen.
- Has grown into an international practice with studios across the U.S., delivering master plans for towns, resorts, and major urban centers.
- Typical projects include parks, public plazas, resort developments, mixed-use communities, golf courses, and residential estates.
- Operates under a performance-based design process—DW Legacy Design®—balancing environmental care, community, art, and economics.
- Their work has influenced public transit development, fragile ecosystem planning, and compiled a collection archive at Utah State University.
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