Senior Property Administrator

Description

The Senior Property Administrator provides day-to-day administrative, financial, and operational support for a commercial real estate portfolio. This role is the central coordination point for tenant communication, vendor management, work order processing, contracts, and reporting. The Property Administrator supports the Property Manager and Operations team in delivering a high standard of service, accuracy, and professionalism to tenants and clients.

• Coordinate tenant notifications, and communication of building updates.
• Track contract performance and follow up with vendors on service completion.
• Prepare correspondence, memos, service notices, and tenant communication.
• Act as the first point of contact for tenant inquiries and general communication.
• Assist with support for the preparation of annual operating budgets and capital plans.
• Prepare monthly accruals and assist in variance tracking for budget-to-actual results.
• Manage work orders in the service platform (e.g., Angus Anywhere, Yardi).
• Takes initiative and anticipates needs before issues escalate
• Maintain vendor and contractor files, certificates of insurance, and compliance documents.
• Generate purchase orders and ensure compliance with procurement processes.
• Support rent roll updates, parking management, and monthly lease administration tasks.
• Assist with obtaining quotes and coordinating smaller capital or repair projects.
• Track and resolve tenant concerns, ensuring timely follow-up and escalation when required.
• Process invoices, review coding, and ensure timely approval according to company policy.
• Assist Property Manager with lease abstracts, options tracking, and critical dates.
• Schedule routine service calls (cleaning, landscaping, security, waste, HVAC, trades).
• Assist with tenant move-ins, move-outs, and welcome packages. (in conjunction with the APM where there is one for the asset)

Requirements

• 5+ years of administrative or property management experience (commercial experience preferred).
• Excellent communication skills — professional, clear, and responsive.
• Strong understanding of commercial real estate operations, tenant service, or accounting.
• Familiarity with property management software (Yardi, MRI, Angus Anywhere, or equivalent).
• Team-oriented, flexible, and able to support both PM and Ops
• RRSP match
• Strong organizational skills with high attention to detail and accuracy.
• Strong financial accuracy and comfort with numbers
• Proficient in MS Office (Excel, Word, Outlook, Teams).
• Reliable, accountable, and consistent in follow-through
• Ability to manage multiple priorities in a fast-paced environment.
• Professional and confident in tenant-facing interactions
• Customer-service mindset with a proactive and solution-oriented approach.

Benefits

• Life insurance
• Dental care
• Paid time off
• Disability insurance
• Employee assistance program
• Extended health care
• Vision care

Training + Development

Interview process

Visa Sponsorship

Security clearance