Proposal Coordinator

Description

• Implement quality control measures to ensure proposal requirements and corporate standards are met
• Complete and/or coordinate document formatting, editing, printing, distribution, and overall document reviews Develop strong internal relationships to foster responses to requests in a timely manner, while maintaining high quality work consistent with corporate marketing, brand messaging and proposal writing standards
• Participate in proposal debriefings to ensure continuous quality improvement and to identify enhancements for proposal content and process
• Work with our Business Unit teams to coordinate the flow of information to ensure internal and external deadlines are met and appropriate reviews are completed
• Work with Business Units and technical teams to create professional, high-quality proposals from initiation through to production and delivery of the final product
• Compile Dillon marketing materials, prepare qualification materials, and coordinate development of graphics and page layout design in collaboration with our Marketing Department
• Review project opportunity documents to evaluate requirements, contractual terms and conditions, and evaluation criteria for bid submission compliance
• Track and monitor potential project opportunities using internal systems

Requirements

• Understanding of basic financial terms and functions, along with experience working with budgets and schedules (e.g., Gantt charts)
• A variety of EFAP tools and online resources to support well-being are available to all employees
• The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities
• Experience using proposal management software platforms considered an asset
• APMP Certification considered an asset
• Advanced skills in Microsoft Word and experience with large and complex document formatting
• An aptitude for formatting, editing, layout and making written content sound like “one voice”
• Work daily within our proposal management software system, as well as collaborating with our Proposal Content Specialist also operating within this system. (Full training will be provided on our commercial proposal management software system)
• Minimum two years’ experience with preparing proposals and tender submissions
• Experience with Adobe Creative Suite (In-Design, Illustrator, and Photoshop), Microsoft Project and PowerPoint considered an asset
• Proficient with Microsoft Excel
• Strong business writing, editing, and communication skills
• Three (3) to five (5) years administration related experience or demonstrated combination of education, skills, knowledge, and experience
• Post-secondary education in an administration, marketing, business, or communications field will be considered an asset
• Strong interpersonal, organizational, and time management skills with the ability to work successfully in a fast paced environment with changing workload demands
• Excellent attention to detail and a high regard for accuracy and quality
• Experience in a professional services consulting firm (environmental/engineering/planning) is considered an asset

Benefits

• Dillon is 100% employee owned and share ownership is open to all full-time regular employees
• Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes
• Comprehensive health benefits
• Flexible work hours
• Student loan repayment assistance with matching employer contributions
• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible work options to help balance the competing demands of work and personal life.
• A competitive compensation package
• Employee share purchase plan
• Employee and Family Assistance Program (EFAP)
• Generous retirement savings plan
• Wellness Subsidy
• We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities
• Learning and Development opportunities

Training + Development

Interview process

Visa Sponsorship

Security clearance