Bookkeeper

Description

The role’s front‑office duties involve answering all incoming calls in a professional, caring manner, gathering required insurance and homeowner information for new jobs, entering those jobs accurately into the CRM, scheduling estimators for inspections, taking detailed messages, routing them correctly, and following up to ensure questions are answered while providing excellent customer service during stressful situations.

Bookkeeping responsibilities include managing all phases of job costing, maintaining accurate financial and job records, using QuickBooks Online for daily tasks, preparing and processing vendor and subcontractor payments, reconciling bank accounts, preparing deposits, tracking work‑in‑progress and job‑cost reports, reviewing and correcting cost variances, coordinating records with the CPA, preparing monthly sales reports for ownership, maintaining organized digital and paper filing systems, and assisting with collections and billing inquiries.

• Answer incoming calls professionally and gather insurance/homeowner information.
• Enter new jobs into the CRM and schedule estimators for property inspections.
• Manage job costing, maintain accurate financial records, and use QuickBooks Online.
• Process vendor and subcontractor payments, reconcile bank accounts, and prepare deposits.
• Track work‑in‑progress, generate job‑cost reports, and resolve cost variances.
• Coordinate accounting records with the CPA and prepare monthly sales reports for ownership.
• Provide excellent customer service during stressful situations.

Requirements

The ideal candidate has experience with QuickBooks Online, strong attention to detail and accuracy, the ability to multitask and prioritize in a fast‑paced environment, excellent phone and communication skills, comfort working with both numbers and people, and a professional, dependable, self‑motivated, customer‑focused mindset.

• Demonstrate strong attention to detail, multitasking ability, and effective communication.
• Must have QuickBooks Online experience and a customer‑focused mindset.

Benefits

Benefits include a competitive salary, dental and vision insurance, paid time off, training and development opportunities, and chances for advancement.

Working with Paul Davis Restoration offers a stable, long‑term position at a locally owned small business supported by a national brand, meaningful work that helps people after property disasters, a positive team environment, and opportunities to grow within the company.

Training + Development

Interview process

Visa Sponsorship

Security clearance